Job
Description
About the Role We are seeking a highly organized and motivated Executive Assistant to join our fast-paced manufacturing company and provide exceptional administrative and strategic support to the Managing Director (MD). In this critical role, you will be the MDs right hand, ensuring their day-to-day operations run smoothly and efficiently. You will manage their schedule, communications, travel arrangements, and serve as a key point of contact for internal and external stakeholders. This position requires a keen eye for detail, exceptional communication skills, and the ability to prioritize effectively in a dynamic environment. You will be a trusted confidante to the MD and play a vital role in supporting their success, and ultimately, the success of the company. Responsibilities Manage the MDs calendar, scheduling appointments, meetings, and travel arrangements. Prepare agendas, briefing materials, and presentations for meetings. Take clear and concise notes and ensure timely follow-up on action items. Manage all incoming and outgoing communication for the MD, including prioritizing emails, phone calls, and inquiries. Draft correspondence, reports, and presentations for the MD. Liaise with internal departments (e.g., production, sales, marketing) to ensure smooth information flow and support the MDs decision-making. Manage travel arrangements, including booking flights, hotels, and ground transportation. Oversee office administration tasks, including maintaining office supplies and equipment. Perform other duties as assigned by the MD. Qualifications Minimum 3-5 years of experience as an Executive Assistant or similar role. Proven experience in managing complex schedules, travel arrangements, and multiple priorities. Excellent communication, interpersonal, and organizational skills. Strong written and verbal communication skills with a keen eye for detail and accuracy. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, take initiative, and manage multiple tasks simultaneously. Ability to maintain confidentiality and discretion. A strong understanding of manufacturing principles (a plus).
