Executive Assistant to Managing Director

Company Description

Pro Ultimate is one of India’s fastest-growing gym chains, with 125+ locations dedicated to building a healthier and happier nation. Known for world-class fitness facilities, certified trainers, and a community-driven environment, we empower individuals to push their limits and achieve their wellness goals. With our focus on innovation, accessibility, and exceptional member experience, we continue to redefine the fitness landscape.

Role Overview

Executive Assistant

This is a full-time, on-site role based in Mohali district.

Key Responsibilities

• Provide comprehensive executive support to the Managing Director, ensuring seamless day-to-day operations.
• Manage calendars, appointments, reminders, and travel schedules with precision.
• Coordinate and organize meetings, maintain minutes, and ensure timely follow-ups.
• Prioritize tasks effectively and anticipate requirements to support strategic and operational decisions.
• Draft, review, and refine reports, presentations, and professional communication.
• Act as a reliable point of contact between the Managing Director and internal/external stakeholders.
• Maintain confidentiality while managing sensitive information.
• Coordinate travel, events, and special initiatives as needed.
• Support operational projects and ensure efficient workflow across departments.
• Bring smart, quick-witted solutions when unexpected situations arise, ensuring smooth execution of plans.
• Represent the Managing Director with professionalism, clarity, and confidence.
  

Preferred Qualifications & Skills

• Bachelor’s degree in Business Administration or related field (preferred, not mandatory).
• Prior experience as an Executive Assistant, Administrative Officer, or similar role.
• Experience in the

  fitness or wellness industry

  is highly preferred.
• Strong skills in executive administrative assistance and executive support.
• Proficiency in calendar & diary management, scheduling tools, and MS Office Suite.
• Excellent verbal and written communication skills.
• High level of organization, attention to detail, and ability to multitask effectively.
• Presence of mind, quick decision-making ability, and a witty, solution-driven attitude.
• Ability to work on-site in Mohali district; flexibility to travel as required.
  

Why Join Pro Ultimate

• Work closely with leadership at one of India’s most dynamic fitness brands.
• Shape processes and support strategic decisions at a company transforming the fitness industry.
• Grow in a collaborative, energetic, and fast-paced environment.