Executive Assistant To Managing Director & CFO

Responsibilities:

• Manage and maintain the MDs calendar, including scheduling appointments, meetings, and travel.
• Plant Operation Activities and trace it.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Organize and coordinate complex travel itineraries (domestic and international).
• Co- ordinate and Manage for any event for Exhibition.
• Visa Process and Other requirement for Foreign travel.
• Maintain filing systems and ensure records are up-to-date and confidential.
• Liaise between the MD and internal departments, clients, stakeholders, and external partners.
• Anticipate needs and proactively manage information flow and priorities.
• Manage special projects as assigned by the MD.
• Support the MD in project planning, budget tracking, and meeting deadlines.
• Manage and maintain the MDs calendar, including scheduling appointments, meetings, and travel.
• Plant Operation Activities and trace it.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Organize and coordinate complex travel itineraries (domestic and international).
• Co- ordinate and Manage for any event for Exhibition.
• Visa Process and Other requirement for Foreign travel.
• Maintain filing systems and ensure records are up-to-date and confidential.
• Liaise between the MD and internal departments, clients, stakeholders, and external partners.
• Anticipate needs and proactively manage information flow and priorities.
• Manage special projects as assigned by the MD.
• Support the MD in project planning, budget tracking, and meeting deadlines.
• How to stay aligned on priorities when role of CXOs come with tint of volatility/juggling multiple priorities.
• How do you resolve conflict in managing it nary of CEO/CFO.
• How to ensure that leadership stays focused on high impact tasks.
• What are the tenets of conducting an effective/efficient meeting.
• Have you had the experience of preparing presentations, leadership/board papers.
• How do you track key action items and follow-through to ensure execution.
• How do you manage confidential documents. Communications etc.
• What would you focus on to make an impact in your role.

Qualifications & Skills:

• Bachelor's degree in Business Administration, or a related field. A Master's degree is preferred.
• Minimum of 3-7 years of experience in Executive Assistant Role. 
• Strong leadership and team management abilities. - Excellent communication and negotiation skills.
• Fluency in English is required; proficiency in additional languages is a plus.
• Strong problem-solving and decision-making skills.

Additional Information: