Executive Assistant to Director

You will provide high-level administrative, operational, and strategic support to the Director by managing schedules, coordinating internal and external communications, preparing reports, and ensuring smooth execution of daily business priorities. - Administrative Support - Manage the Director's calendar, appointments, meetings, and travel arrangements. - Screen calls, emails, and correspondence, prioritizing and responding where appropriate. - Prepare and organize documents, presentations, and reports required for meetings. - Maintain an efficient filing and record management system (digital and physical). - Coordination & Communication - Act as a liaison between the Director and internal departments, clients, and external partners. - Coordinate and follow up on pending tasks, ensuring deadlines are met. - Draft, review, and circulate communications, memos, and official letters. - Maintain discretion and confidentiality in all communications. - Operational Support - Track project progress, minutes of meetings, and actionable items. - Assist in business reviews, team meetings, and project coordination. - Support in data collection, research, and analysis for decision-making. - Manage and monitor approvals, invoices, and reimbursements for the Director's office. - Event & Travel Management - Organize and oversee internal events, client meetings, and company functions. - Handle travel itineraries, hotel bookings, and logistics for the Director and visiting guests. - Prepare expense reports and maintain budget control for the Director's activities. - Confidential and Personal Assistance - Handle sensitive information with absolute confidentiality and integrity. - Support with personal errands and schedules as required by the Director. - Maintain professionalism and composure in high-pressure or confidential situations. Qualifications & Experience: - Excellent communication (written and verbal) and interpersonal skills. - Strong organizational and multitasking abilities. - Proficiency in MS Office (Word, Excel, PowerPoint) and email tools. - Ability to handle confidential information with discretion. - Good understanding of business operations and real estate workflows (preferred). - Professional appearance, punctuality, and proactive attitude. You should have 3-6 years of experience as EA/PA to senior leadership, preferably in a corporate or real estate setup. Experience in handling client relations, scheduling, and executive coordination is required. This is a full-time position with in-person work location.,