Job Description

Role & responsibilities Executive Support : Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. Office Management : Maintain efficient office systems, including database updates, contact directories, and filing systems. Communication and Documentation : Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. Multitasking and Coordination : Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination. Meeting Management : Organize and schedule meetings, conferences, and events with meticulous attention to detail. Team Supervision : Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. MIS and Reporting : Regularly update databases and prepare comprehensive MIS and other required reports. Travel Coordination : Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives. \ Management Reviews : Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans. Event Management : Support in organizing key events such as supplier meets, customer seminars, and annual conferences.