Executive Assistant To Chief Financial Officer

Job Title: Executive Assistant to the Chief Financial Officer (CFO)

Location:

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO). This role requires a strategic thinker who can manage complex schedules, coordinate high-level meetings, handle confidential information, and support the CFO in driving key business initiatives.

Key Responsibilities:

• Manage and optimize the CFOs calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Coordinate logistics for board meetings, investor relations activities, and executive leadership sessions.
• Track and follow up on key action items, deadlines, and deliverables across multiple departments.
• Handle confidential financial and business information with discretion and integrity.
• Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely and effective communication.
• Assist in the preparation and review of financial reports, forecasts, and strategic presentations.
• Conduct research and compile briefing materials for meetings and presentations.
• Support the CFO in managing special projects, including M&A activities, audits, and strategic planning initiatives.
• Monitor and manage expense reports, budgets, and vendor contracts related to the CFOs office.
• Maintain and organize digital and physical filing systems for easy access and compliance.
• Coordinate cross-functional initiatives and ensure alignment with the CFO’s priorities.
• Draft internal communications, memos, and executive summaries on behalf of the CFO.
• Anticipate the needs of the CFO and proactively address issues before they arise.
• Support the finance leadership team with administrative and operational tasks as needed.

Qualifications:

• Masters’s degree in Business Administration, Finance, or a related field preferred.
• 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.
• Strong understanding of financial terminology and corporate finance operations.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook); experience with financial software is a plus.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.

Preferred Attributes:

• Proactive and resourceful with a problem-solving mindset.
• Ability to work independently and as part of a team.
• Comfortable in a fast-paced, dynamic environment.
• Strong interpersonal skills and the ability to build relationships across all levels of the organization.
• Demonstrated ability to manage sensitive and confidential information with integrity.