Executive Assistant to Chief Executive Officer

We are looking for a highly organized and proactive candidate for Executive Assistant profile to support our Founders and CEO. This role is ideal for a professional with excellent communication skills and a strong attention to detail who thrives in a dynamic, fast-paced environment. If you're excited to make an impact and grow with our leadership team, this could be your next big opportunity!

Key Responsibilities:

• Calendar Management:

   Organize and manage the daily schedules for the Founder(s) and CEO, ensuring all meetings and appointments are efficiently arranged, relevant materials are prepared, and they are well-briefed in advance.

• Administrative Support:

   Assist in organizing daily administrative tasks and manage follow-up actions to streamline workload.

• Email and Communication:

   Handle incoming and outgoing emails securely and confidentially, respond to general inquiries, and manage requests for information and meetings.

• Meeting Coordination:

   Organize meetings, prepare agendas, take notes, and manage Minutes of Meeting (MOM) as required. Ensure matters arising are addressed by relevant stakeholders within agreed timelines.

• Travel Management:

   Coordinate all travel logistics, including hotel and flight bookings, visas, invitations, transportation, and other travel-related activities for both domestic and international trips. Process all expense claims.

• Stakeholder Coordination:

   Act as a liaison to facilitate smooth communication between leadership and various internal and external stakeholders.

• Confidentiality and Discretion:

   Maintain high levels of confidentiality with sensitive information, responding to all stakeholders with tact and professionalism.

• Administrative Support:

   Assist with administrative tasks, as needed, and handle ad hoc duties that arise to support the organization.

Qualifications:

• Experience:

   1-2 years of experience in an Executive Assistant or similar role.

• Education:

   Bachelor’s degree is required.

• Skills:

   Strong communication skills, excellent organization, attention to detail, and proficiency in Microsoft Office Suite.

• Attributes:

   Self-starter with a proactive attitude, able to prioritize and multitask effectively, and demonstrate a high level of discretion and professionalism.