Executive Assistant to Chief Executive Officer

Job Objective

The incumbent will assist CEO of ACG Engineering in:

• Providing comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
• Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
• Support in preparation of various reports on key business parameters to facilitate decision making.

Primary responsibilities

Level Specific Accountabilities:

General Administration:

• Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to details.
• Ensure timely follow-ups and responses to emails, maintaining an organized inbox and facilitating efficient task completion for the CEO.
• Facilitate smooth operations of day-to-day meetings, briefings, and corporate functions, ensuring senior leaders are well-prepared and informed.
• Manage office logistics, including greeting visitors, arranging events, and overseeing office layout and equipment maintenance to optimize efficiency.
• Coordinate high-level meetings, corporate events, and agendas, ensuring seamless logistics and effective communication for senior leadership team.
• Manage confidential information, draft reports, and facilitate communication with stakeholders, with meticulous attention to details and professionalism.

Business & financial analytics:

• Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
• Support in preparation of various reports on key business parameters to facilitate decision making.
• Establish & maintain master records of all confidential documents and approvals.
• Support in preparing strategic powerpoint presentations and act as point of contact for the CEOs office.
• Provide confidential support and display good judgment and discretion/handle confidential information which would have immediate impact on company performance if shared beyond its intended audience.

Budgeting & Forecasting

• Support preparation of annual business plan
• Monitor monthly departmental performance

Scope of Decision Making:

• Operates with direct and detailed instructions with limited supervision

Escalates any deviations and out of specifications and seeks guidance to resolve the same.

Key Result Areas

• Provide comprehensive administrative support to the CEO by managing calendars, expenses, correspondence, and travel arrangements with meticulous attention to detail.
• Collaborate with clients, stakeholders, and internal teams to ensure transparent communication, manage expectations, and deliver on all requirements and deadlines.
• Support in preparation of various reports on key business parameters to facilitate decision making.

Educational and Experience Requirements

Level of Education

• Any Graduate/Post Graduate Diploma (Any Specialisation) - 7 to 10 yrs