Executive Assistant To CEO/COO

Role Overview

The Executive Assistant to COO/CEO will provide high-level administrative, operational, and strategic support to the leadership office. The role involves managing schedules, preparing business reports, coordinating internal and external communication, and ensuring smooth execution of key company initiatives. The EA acts as the central point of contact between the CEO/COO and stakeholders.

Key Responsibilities

Executive Support

• Manage CEO/COO calendars, meeting schedules, travel arrangements, and appointments.
• Prepare minutes, meeting briefs, presentations, and follow-up action trackers.
• Coordinate communication across departments and ensure timely deliverables.

Business Support & Coordination

• Assist in strategic projects, business planning, and performance monitoring.
• Compile and analyse reports related to sales, operations, and management reviews.
• Maintain confidentiality and handle sensitive business information.

Documentation & Communication

• Draft professional emails, proposals, letters, and business correspondence.
• Organize and maintain business documents, agreements, and records.
• Coordinate with external stakeholders, clients, partners, and government bodies.

Operational Efficiency

• Track progress of strategic tasks & ensure deadlines are met.
• Help streamline executive dashboards and management information systems (MIS).
• Support in planning corporate events, board meetings, and review sessions.

Qualifications & Skills

• Bachelors Degree in Business Administration / Commerce / Management
• MBA or Executive Office Administration certification is a plus

• Experience:

  3-6 years of experience as EA / Executive Coordinator / Admin in a corporate environment

Technical Skills

• Strong proficiency in MS Office (Excel, PowerPoint, Word)
• Knowledge of business reporting, calendar & travel management tools
• Excellent written & verbal communication skills (English required)

Expertise

• Highly organized, disciplined & detail-oriented
• Professional interpersonal skills & stakeholder management
• Ability to work under pressure with strong prioritization
• Maintain

  strict confidentiality

  and discretion
• Proactive mindset, ownership & agility in problem-solving