Executive Assistant to CEO

Position: Executive Assistant

Location: Mumbai

Experience: 3-5 years
Organization: Maharashtra Chamber of Commerce, Industry & Agriculture (MACCIA)

About MACCIA:

MACCIA is the apex Chamber of Commerce in Maharashtra, representing diverse industries and businesses across the state. With a century-long legacy, MACCIA works closely with government bodies and stakeholders to promote economic development, policy advocacy, and member services.

We are seeking a proactive and detail-oriented Executive Assistant to support the Secretary General at MACCIA. The ideal candidate will be responsible for calendar management, communication, coordination, and confidential support at the highest level of the organization.

Key Responsibilities:

• Manage calendars, meetings, appointments, and travel
• Coordinate internal and external meetings, prepare agendas, minutes, and follow-ups
• Draft official correspondence, reports, and presentations
• Liaise with internal departments, members, and external stakeholders on behalf of leadership
• Handle sensitive information with discretion and professionalism
• Assist with the planning and execution of high-level meetings and events
• Maintain organized digital and physical documentation and task tracking

Requirements:

• Bachelor’s/Master’s Degree in Business Administration, Communications, or a related field
• 5-7 years of experience as an Executive Assistant or in a similar role
• Strong command of English (written and verbal); knowledge of Marathi is a plus
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational and multitasking skills
• High level of integrity, discretion, and professionalism

Preferred Background:

• Experience in working with senior executives or leadership teams
• Exposure to chamber/association or public-facing institutional environments

Job Type: Full-time

Schedule:

• Day shift

Work Location: In person

Expected Start Date: 01/08/2025