Executive Assistant to CEO

GOLDFINN TECHNOLOGIES is a 25-year-old company specializing in high-quality services in the fields of Intellectual Property Rights (IPR) and Business Expansion. With a global presence spanning 144 countries, the company offers a diverse range of solutions, including unique offerings such as Strategic Consulting and 10x Growth Consulting.

Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide administrative support to CEO. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling confidential information and acting as a liaison both internally and externally to ensure the smooth functioning of the executive office.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other documents.
• Screen and prioritize emails, calls, and other communications.
• Screen and direct phone calls and distribute correspondence.
• Assist in the preparation of reports, memos, and presentations.
• Coordinate and support logistics for meetings, events, and board activities.
• Take accurate meeting minutes and follow up on action items.
• Conduct research and compile data to support decision-making.
• Maintain confidential files and records.
• Serve as the primary point of contact for internal and external stakeholders on behalf of the executive.
• Provide general administrative support as needed.
• Competition analysis, market intelligence and other analysis.
• Ad hoc data analysis for the senior management.

Qualifications:

• Bachelors degree in Business Administration, Communications, or related field preferred.
• 2+ years of experience in an executive or senior administrative support role.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with collaboration tools (e.g. Zoom, Google Workspace).
• Strong organizational, communication and interpersonal skills.
• Ability to multitask, prioritize tasks, and maintain attention to detail.
• Discretion and confidentiality are essential.
• Ability to work independently and and handle a fast-paced environment with professionalism.

Preferred Skills:

• Familiarity with project management tools (e.g. Britix, Zoho).
• Experience supporting C-suite executives.
• Resourcefulness and ability to work in ambiguous environments, being comfortable with the unknown as we'll as working under pressure.

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹25,000.00 per month

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Bachelor's (Required)

Language:

• English (Required)

Work Location: In person

Application Deadline: 21/08/2025
Expected Start Date: 25/07/2025