Executive Assistant to CEO

Job Title: Personal Secretary

Location: Mumbai – Andheri East, MIDC Main Road (Near SEEPZ)

Company: 88 Pictures (Animation, VFX, and Gaming)

About 88 Pictures:

88 Pictures is a premier Animation, VFX, and Gaming company with a strong presence in Mumbai, Bengaluru, Hyderabad, and Toronto. Known for our work on globally recognized projects, we are committed to delivering world-class storytelling through cutting-edge technology and creativity.

We are looking for a highly organized and experienced Personal Secretary to assist the CEO and Studio Head in managing their schedules and handling key administrative responsibilities.

Key Responsibilities:

Calendar & Schedule Management:

• Manage and organize the CEO and Studio Head’s daily schedules, appointments, and meetings.
• Coordinate internal and external meetings, ensuring timely reminders and preparation.
• Handle travel arrangements, including flights, accommodations, and itineraries.

Administrative Support:

• Maintain records, minutes of meetings, and follow-ups on action points.
• Handle confidential documents with utmost discretion and professionalism.
• Draft emails, reports, and presentations as required.
• Coordinate with teams across different departments and locations.

Communication & Coordination:

• Serve as the point of contact between senior management and internal/external stakeholders.
• Screen calls, respond to emails, and handle correspondence efficiently.
• Liaise with clients, partners, and vendors on behalf of the CEO and Studio Head.

Ancillary Tasks:

• Assist in organizing company events, board meetings, and key gatherings.
• Ensure smooth day-to-day operations related to leadership activities.

Requirements:

Experience: 6-7 years in a similar role, preferably supporting C-suite executives.
Gender Preference: Female candidates preferred.
Education: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
Skills:

• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize, and work under pressure.
• Discretion and confidentiality are a must.

Why Join Us?

• Work with top leadership in a dynamic and creative industry.
• Be part of an exciting company shaping the future of Animation, VFX, and Gaming.
• A collaborative and growth-driven work environment.

Job Types: Full-time, Permanent

Pay: ₹55,000.00 - ₹75,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s):

• How much experience do you have in managing the calendar of a CEO?
• Please share your current CTC
• Please share your expected CTC
• Please share your Notice Period

Work Location: In person