Executive Assistant

Shift- 4 pm to 1 am or 8pm to 5am

We are looking for a proactive, detail-oriented Executive Assistant (EA) to support our CEO at the

India HQ in Gurgaon. This role demands a high degree of professionalism, efficiency, and discretion. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple priorities in a dynamic environment.

Key Responsibilities

Provide comprehensive administrative and operational support to the CEO.

Manage and prioritize CEOs daily calendar, appointments, internal/external meetings, and

commitments.

Be open to traveling with the CEO for business requirements, both domestically and

internationally

Prepare high-quality reports, presentations, and meeting materials for the CEO.

Handle confidential information and maintain the highest level of discretion.

Support CEO in organizing leadership meetings, board calls, partner events, and town halls.

Track, follow-up, and ensure closure on CEO action items and projects from cross-functional teams

Manage CEOs official communication—emails, follow-ups, and responses.

Assist with handling CEO’s social media presence and content coordination (LinkedIn, updates,

etc.)

Coordinate incoming and outgoing communication and correspondence on behalf of the CEO.

Assist with onboarding of senior-level employees by organizing introductory meetings and

schedules.

Maintain contact databases and ensure timely sharing of information with internal stakeholders.

Act as liaison between CEO and internal teams/clients/vendors.

Be available outside business hours when needed, to support global communication and travel

requirements.

Qualifications & Requirements

Bachelor's degree or equivalent diploma in Business Administration, Communications, or related

field.

Minimum 2–5 years of relevant experience supporting C-suite executives.

Flexibility to travel with the CEO as per business requirements

Strong organizational skills with the ability to multitask and prioritize efficiently.

Excellent written and verbal communication skills.

High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Zoom/Teams, and Google

Workspace.

Familiarity with social media management tools (e.g., LinkedIn posting, Canva, scheduling tools)

is a plus.

Professional demeanor and ability to handle sensitive information with absolute confidentiality.

Previous experience supporting executives in global time zones is preferred

If interested please share your updated CV asap to Ishani.chakraborty@sapwood.net with current CTC, expected CTC and notice period