Executive Assistant - Sales Coordination

Primary Role

This role demands meticulous organization and strong English communication for managing global sales operations. You'll handle meetings, follow-ups, and email/messaging, ensuring data accuracy in Excel and other forms. Time flexibility is key for interacting with international teams on strategy, quotes, and tickets.

Role & responsibilities

• To manage the sales pipeline, ensuring data accuracy and timely follow-ups, while also analyzing sales data and market trends to create insightful reports and presentations.
• Prepare background research, proposals, and sales decks before key meetings.
• Support the MD in nurturing client relationships by scheduling meetings, preparing materials, and following up on action items, while also assisting with creating professional sales proposals and presentations.
• Manage professional communications for the MD, ensuring cultural appropriateness, and conduct research for new client opportunities.
• Planning and executing sales events and client hospitality initiatives, while also proactively managing CRM data to track customer journeys for the MD's sales efforts, Help in organizing sales data, preparing reports, and keeping track of targets and KPIs
• Managing the MD's complex calendar and extensive travel, ensuring optimal scheduling for sales activities and time zones, while also acting as the primary professional point of contact for all internal and external communications.
• Arranging complex domestic and international travel itineraries, including visa applications, and organizing highly confidential physical and digital files to ensure data security and easy retrieval.
• Act as a liaison between the MD and the sales team to ensure timely updates and task completion.

Preferred candidate profile

• Fluent English communication
• Well versed with English