Job
Description
We are looking for an experienced Executive Assistant to provide comprehensive support to senior executives and manage day-to-day administrative functions. This role requires exceptional organizational, communication, and multitasking skills. The Executive & Admin Assistant will manage schedules, coordinate meetings, support projects, handle office operations, and ensure smooth workflows, all while maintaining confidentiality and high standards of professionalism. Work Status: Full-time position with supported hours between 9:00 am and 6:00 pm IST (India Standard Time). Primary Job Functions include: Executive Assistant Functions: Manage and coordinate executives' calendars, appointments, and travel arrangements. Prepare and manage documents, presentations, and reports for meetings, ensuring accuracy and professionalism. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up. Handle confidential information with discretion and professionalism. Assist in project coordination, tracking deadlines, deliverables, and follow-up actions. Organize and attend meetings, taking minutes and ensuring action items are followed through. Monitor emails and respond on behalf of executives as necessary, prioritizing urgent matters. Assist in organizing company events, conferences, and business-related functions. Support executives in preparing for presentations, board meetings, and other high-level discussions. Perform general office administrative duties including filing, data entry, and maintaining organized records. Manage office supplies inventory, ensuring timely ordering and stock maintenance. Handle office correspondence, including incoming and outgoing mail, phone calls, and emails. Support day-to-day office operations, ensuring smooth workflow and coordination across departments. Assist in organizing meetings, preparing agendas, and providing follow-up on meeting action items. Maintain and update company databases, ensuring all information is accurate and up to date. Assist in organizing company events, workshops, and internal meetings. Provide support for employee onboarding, including preparing materials and coordinating logistics. Ensure office equipment is in working order and liaise with IT support for any necessary maintenance. Assist with travel bookings, including coordinating flights, accommodations, and transport for office staff. Knowledge/Skills/Abilities: Proven experience as an Executive Assistant, Administrative Assistant, or similar administrative role, with a focus on supporting senior leadership. Strong communication skills, both written and verbal, with a professional demeanor. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). Strong attention to detail and ability to maintain accuracy in all tasks. Excellent organizational and problem-solving skills. Experience in handling confidential information with professionalism. Ability to work independently, take initiative, and anticipate the needs of executives and the office. Ability to manage office functions such as supply management, correspondence handling, and database updates. Experience with travel coordination, event planning, and calendar management is preferred. Qualifications: Bachelor's degree or equivalent experience in administrative or related fields. 3-5 years of experience as an Executive Assistant or in a similar administrative role. Experience supporting C-level executives is a plus. Knowledge of office management and administrative procedures. Email id: Vibha.Tyagi@pyramidconsultinginc.com
