Executive Assistant

Qualification: MBA.

Preference: female candidate.

Key Tasks & Responsibilities

 To prioritize and manage Director’s office and daily activities.

 Director’s Office Management including task follow-up/reminders and keeping track of scheduled appointments and ensuring deadlines are met on time.

 Handling phone calls of Director’s office, screening telephone calls & directing various queries to relevant depts.

 Managing Director’s calendar & ensuring effective use of time & preparation of papers with information in advance.

 Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences.

 Circulation of meeting agenda, participating in meetings, presentations and making MOM and sharing with team for further actions.

 Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Director, including those of a highly confidential or critical nature.

 Work closely with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Should have a sense for the issues taking place in the environment and keeping the CEO updated.

 Updating Director during his travel and sorting out important tasks in his absence. Managing and booking all his travel itineraries (tickets, hotel, forex, table bookings).

 Complete projects by assigning work as per management directives; following up on results.

 Filing and retrieving corporate records, documents, and reports.

 Reading and analysing incoming memos, submissions, and distributing them as needed.

 Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.

 Ability to prioritize and handle multiple assignments at any given time while maintaining the commitment to deadlines.  Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.