Job Title: Executive Assistant to MD Experience Required: 6 to 10 Years Location: Noida Department: Executive Office About the Role: We are looking for a dynamic, tech-savvy, and self-driven Executive Assistant (EA) to provide comprehensive administrative and personal support to MD. The ideal candidate will possess excellent people skills, a pleasing personality, and the ability to manage multiple priorities with discretion, efficiency, and professionalism. Key Responsibilities: Manage the day-to-day schedule, meetings, and travel calendar for senior leadership. Handle hotel bookings, travel arrangements, and event coordination , ensuring seamless logistics and timely follow-ups. Conduct research, shortlist options, and coordinate with vendors for travel, hospitality, and event-related requirements. Act as a bridge between leadership and internal/external stakeholders, maintaining a positive and professional relationship network. Plan, organize, and execute events , celebrations, and engagements. Manage confidential information with sensitivity and discretion. Draft professional emails, presentations, and communication material as required. Coordinate and follow up on key deliverables to ensure timely completion of action items. Demonstrate initiative in anticipating the needs of leadership and proactively managing priorities. Key Skills & Attributes: Exceptional communication, coordination, and interpersonal skills . Strong public relations and networking ability. Highly tech-savvy and comfortable with iOS systems, MS Office, and collaboration tools . Strong organizational skills with a focus on follow-ups and attention to detail . Ability to handle high-pressure situations with composure and a solution-oriented mindset. Self-driven and motivated with the ability to work independently. Exposure to working with leadership teams or high-net-worth individuals is an advantage. Qualifications: Graduate in any discipline; Postgraduate or Executive Assistant certification preferred. 6–10 years of relevant experience in supporting senior management, preferably in a manufacturing corporate setup.
Qualification: MBA. Preference: female candidate. Key Tasks & Responsibilities To prioritize and manage Director’s office and daily activities. Director’s Office Management including task follow-up/reminders and keeping track of scheduled appointments and ensuring deadlines are met on time. Handling phone calls of Director’s office, screening telephone calls & directing various queries to relevant depts. Managing Director’s calendar & ensuring effective use of time & preparation of papers with information in advance. Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences. Circulation of meeting agenda, participating in meetings, presentations and making MOM and sharing with team for further actions. Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Director, including those of a highly confidential or critical nature. Work closely with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Should have a sense for the issues taking place in the environment and keeping the CEO updated. Updating Director during his travel and sorting out important tasks in his absence. Managing and booking all his travel itineraries (tickets, hotel, forex, table bookings). Complete projects by assigning work as per management directives; following up on results. Filing and retrieving corporate records, documents, and reports. Reading and analysing incoming memos, submissions, and distributing them as needed. Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Ability to prioritize and handle multiple assignments at any given time while maintaining the commitment to deadlines. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Company Description Established in 1986, Payal Group is India’s second-largest manufacturer of plasticizers and chlorinated paraffins, specializing in high-quality PVC compounds. Serving a wide range of industries such as automotive, wires and cables, vinyl leather, and medical equipment, Payal Group maintains a prominent position in domestic and international markets, exporting to over 26 countries. The company operates three advanced manufacturing facilities in Daman, Dahej, and Coimbatore, including India’s largest single-location integrated plant for plasticizers. Alongside its industrial growth, Payal Group is dedicated to corporate social responsibility, striving to improve communities and create a lasting positive impact. Key Responsibilities : 1. Employee Relations & Industrial Relations Maintain a healthy and transparent work environment between management and workforce. Handle grievances, disciplinary actions, counselling, domestic inquiries, and dispute resolution. Build and maintain strong relationships with union representatives, workers, and contract workforce. Assist management during negotiations, settlements, and statutory labour processes. Ensure adherence to Standing Orders, HR policies, and labour law requirements. 2. HR Operations & Administration Supervise time office operations including attendance, leave management, overtime, and shift planning. Ensure proper maintenance of personnel files, HR systems, and records. Manage office administration including housekeeping, premises hygiene, access control, and security. Oversee canteen and transportation operations ensuring efficiency, compliance, and cost-effectiveness. 3. Statutory Compliance, Government Liaison & Audit Ensure full compliance with all applicable State and Central labour laws, Factory Act norms, and other statutory regulations. Liaise with government authorities for approvals, licenses, inspections, and renewals. Coordinate internal and external audits, including HR, payroll, compliance, and statutory audits. Maintain records and prepare statutory reports (PF, ESI, Bonus, Gratuity, etc.) as per regulatory requirements. 4. Welfare, Employee Engagement & Culture Lead welfare initiatives including employee health, well-being, and facility improvements. Conduct employee engagement programs, recognition initiatives, and communication forums. Organize corporate events such as annual day, safety day, festivals, and training programs. Coordinate CSR initiatives aligning with corporate strategy and community development. 5. Security & Safety Oversight Ensure deployment and proper functioning of security personnel and systems. Monitor discipline, visitor management, and emergency preparedness. Collaborate with EHS and operations teams to maintain a safe and compliant plant environment. 6. Performance, Reporting & Process Improvement Provide leadership in performance management, appraisals, and employee development programs. Prepare HR MIS reports, track key HR metrics, and drive process improvements. Ensure smooth operations of all plant HR, welfare, and administrative functions. Required Experience : 8 to 12 Years Share resume at Yasmeennegi@payalgroup.com