Executive Assistant (On Contract) To Senior Director Innovation Center

Job Title: Executive Assistant to Senior Director Innovation Center

Location: Magarpatta Pune, India

Reports To: Senior Director, Innovation Center

Job Summary

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support the Senior Director of our Innovation Center. This role requires a dynamic individual who thrives in a fast-paced, innovation-driven environment and can manage complex schedules, coordinate high-level meetings, and act as a good organizer for the leadership team.

Key Responsibilities

Executive Support:

- Manage and optimize the Senior Director’s calendar, travel, and appointments.

- Prepare briefing materials, presentations, and reports for internal and external meetings.

- Handle confidential information with discretion and professionalism.

Communication & Coordination:

- Serve as the primary point of contact between the Senior Director and internal/external stakeholders.

- Draft and manage correspondence, emails, and communications on behalf of the Senior Director.

- Coordinate cross-functional meetings, innovation events, and strategic offsites.

Project & Operations Support:

- Track key timelines, and assist for closure of deliverables.

- Support budget tracking, vendor coordination, and procurement processes, invoicing and payments.

Strategic Involvement:

- Participate in brainstorming sessions and organizing Townhalls (virtual and/or in-person).

Qualifications

- Bachelor’s degree in Business Administration, Management, Communications, or related field.

- Master’s degree or MBA is a plus.

- 5+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.

- Experience in a tech-driven, innovation, or R&D environment is highly desirable.

Key Skills & Competencies

- Exceptional organizational and time-management skills.

- Strong written and verbal communication.

- High emotional intelligence and discretion.

- Ability to multitask and prioritize in a dynamic environment.

- Proactive problem-solver with a growth mindset.

Tools & Software Proficiency

Productivity & Collaboration:

- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

- Microsoft Teams

Data & Reporting:

- Excel (advanced functions, pivot tables, charts)

Other Tools:

- Travel and expense management tools (e.g., Concur)

Why Join Us?

- Be part of a cutting-edge innovation ecosystem.

- Work closely with visionary leaders and global teams.