Executive Assistant

Key Responsibilities:

Executive Support & Calendar Management

• Manage the Managing Partner's calendar, coordinate appointments, and prioritize scheduling conflicts.
• Act as the primary point of contact between the Partner and internal/external stakeholders.
• Draft and manage communications, meeting minutes, and follow-ups.
• Support planning and execution of internal meetings and strategic initiatives.

Business Analysis & Reporting

• Analyze data and create actionable insights and dashboards.
• Prepare impactful presentations and reports using MS PowerPoint and Excel.
• Track activity charters, project timelines, and key metrics (MIS), ensuring timely updates to stakeholders.

Project & Strategic Initiative Management

• Oversee and drive strategic projects across departments.
• Manage vendor relationships, assist in finalizing deals, and coordinate cross-functional activities.
• Execute strategic decisions independently and ensure alignment with leadership objectives.

Administrative & Travel Coordination

• Coordinate travel arrangements, insurance, and logistics for the Partner and key team members.
• Support corporate programs including employee engagement, D&I, and workplace culture.
• Handle administrative tasks efficiently with minimal supervision.

Stakeholder & Team Collaboration

• Engage and coordinate with internal teams, external partners, and leadership stakeholders.
• Serve as a reliable liaison for cross-functional activities and organizational priorities.
• Maintain a high level of confidentiality, discretion, and diplomacy in all interactions.

Requirements

Education & Experience:

• Minimum of 10 years of experience as an Executive Assistant, preferably supporting C-level executives or Managing Partners.
• Proven track record of operating independently and delivering in high-pressure, high-visibility roles.

Technical Proficiency:

• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in data visualization, reporting, and executive presentation creation.

Skills & Competencies:

• Strong interpersonal and relationship-building skills across all levels of an organization.
• Excellent communication skills verbal and written with high attention to detail.
• Outstanding prioritization, time management, and multitasking abilities.
• Highly organized, self-motivated, and proactive with the ability to anticipate needs.
• Professional appearance, mannerisms, and the ability to manage confidential information with integrity.

Behavioral Traits:

• Direct, purposeful, and effective communicator
• Approachable, receptive, and emotionally intelligent
• Resourceful and adaptable in dynamic environments
• Exhibits discretion, judgment, and common sense
• Versatile team player with a collaborative mindset