Executive Assistant

Position Summary

Gruve

This role requires someone who can think critically and analyze data to help inform decisions, in addition to being organized and detail-oriented. Beyond traditional administrative duties, we are looking for someone with strong analytical skills, as there may be opportunities to support the team with analytics-related tasks.

If you're someone who thrives in a dynamic environment, balances priorities well, and enjoys supporting leadership through both administrative and analytical tasks, this role is for you.

Key Roles & Responsibilities

• Schedule Management

  :
• Oversee scheduling to ensure alignment with priorities, minimize conflicts, and ensure efficient travel arrangements.

• Relationship Building

  :
• Foster strong working relationships with leadership and key stakeholders. Proactively manage priorities, anticipate future needs, and offer solutions to facilitate informed decision-making.

• Primary Point of Contact

  :
• Serve as the main liaison to maintain communication between Executive Leadership, Board Members, and other key stakeholders, promoting seamless collaboration both internally and externally.

• Operational Support & Process Improvement

  :
• Assist with various operational tasks and processes, contributing ideas for ongoing improvements to enhance efficiency. Prepare and distribute team communications as needed.

• Event & Meeting Coordination

  :
• Organize and execute internal and external business events. Support meetings by preparing agendas, capturing minutes, and tracking deliverables to ensure timely follow-up and completion of action items.

• Analytics & Reporting Support

  :
• Assist in analyzing data for various team or business needs, contributing to reports or insights that help guide decision-making. Apply a keen eye for detail and problem-solving in interpreting trends and delivering actionable insights.

• Communication Management

  :
• Draft and send out internal and external communications for the leadership team. Maintain consistent and clear communication channels with all stakeholders.

Basic Qualifications

• Bachelor's degree or equivalent practical experience.
• 46 years of experience in an administrative role supporting executive-level management in a corporate environment.
• Experience managing projects and events, from planning to execution.
• Expertise in calendar management across international time zones, travel scheduling, and efficient budgeting for events.
• Proven ability to manage multiple priorities independently, with strong project management skills to support organizational needs.
• Ability to think critically and use analytical skills to support business operations, including generating reports and analyzing data trends.
• Strong collaboration skills and the ability to communicate effectively across a variety of teams, departments, and stakeholders.