Executive Assistant (Founder's Office)

Executive Assistant – Founder’s Office | D'YAVOL Spirits

Location:

Travel:

Type:

About the Role

We are seeking a highly capable and business-savvy Executive Assistant

Key Responsibilities

• Executive Support & Coordination

• Manage and optimise the Founder’s calendar, meetings, and travel schedules

• Serve as a key point of contact across stakeholders internally and externally
• Ensure timely follow-ups, reminders, and preparation for all engagements

• Project & Task Management

• Independently own and drive projects or tasks from start to finish with minimal supervision

• Track deadlines, ensure accountability, and maintain visibility on multiple concurrent initiatives

• Legal & Document Handling

• Review, manage, and organise contracts, NDAs, and other legal or business-critical documents

• Liaise with legal advisors and counterparties on execution, amendments, and record-keeping

• Business Communication

• Draft and refine high-quality communication materials: emails, presentations, meeting notes, reports

• Interface confidently and professionally with stakeholders across all levels and industries

• Operational Structuring

• Build and maintain administrative and operational systems from scratch as needed

• Create streamlined processes for document management, travel, logistics, and internal reporting

What We’re Looking For

• 5+ years of experience in a senior Executive Assistant, Chief of Staff, Legal Assistant, or similar role
• Strong

  business acumen

  ; comfort with contracts, commercial terms, and cross-functional business topics
• Exceptionally

  detail-oriented

  , precise, and organized
• High degree of

  responsiveness

  and flexibility, including across time zones and outside standard hours
• Confident, polished, and articulate communicator (written and verbal)
• Demonstrated ability to operate independently in a fast-paced and often ambiguous environment
• Willingness and ability to travel internationally when needed
• Experience in handling confidential information with discretion

Additional Qualifications (Desirable but not essential)

• Legal, finance, or consulting background
• Experience in a start-up or entrepreneurial environment
• Multilingual skills or international exposure