Executive Assistant (Female)

Role & responsibilities

Administrative Support

• Manage and maintain the CEOs schedule, including appointments,meetings, and travel arrangements.
• Screen incoming calls, emails, and other correspondence, responding on behalf of the CEO when appropriate.
• Prepare, review, and organize documents, reports, and presentations for internal and external use.

Calendar and Meeting Management

• Schedule and organize meetings, ensuring the CEO is fully prepared with all necessary documents and briefings.
• Take minutes during key meetings and track follow-up items to ensure timely completion.
• Coordinate with other departments to organize large-scale meetings, presentations, and events involving the CEO.

Travel Coordination

• Arrange and manage all travel logistics, including transportation, accommodation, and itinerary planning.
• Prepare and process travel expense reports for reimbursement in line with company policies.

Communication and Correspondence

• Act as a liaison between the CEO and other departments, executives, clients, and external stakeholders.
• Draft, edit, and proofread official communications, ensuring a high standard of professionalism and accuracy.

Information Management

• Organize and maintain confidential files, records, and databases relevant to the CEOs office.
• Conduct research as needed to provide background information for meetings and decisions

Special Projects and Event Coordination

• Assist with various projects, preparing reports, presentations, and summaries as required by the CEO.
• Coordinate and support special events or initiatives led by the CEO, ensuring that logistics and follow-up are efficiently managed.

Preferred candidate profile

Candidates who have prior experience as Executive Assistant.