Executive Assistant- Female

Location:

• Serve as a strategic partner to senior executives (MD/CEO/VP), anticipating needs and managing priorities.
• Prepare executive briefings, business reports, and presentations for internal and external stakeholders.
• Coordinate and follow up on strategic projects, KPIs, and performance dashboards.
• Handle highly confidential and sensitive business information with discretion.

Calendar, Travel & Communication Management

• Manage complex calendars, scheduling across multiple time zones.
• Organize global and domestic travel, including visas, logistics, and itineraries.
• Draft professional correspondence, speeches, and executive communications.
• Act as the primary liaison between executives, internal teams, and external partners.

Meeting & Event Management

• Plan and coordinate leadership meetings, board reviews, client visits, and corporate events.
• Prepare agendas, compile pre-read materials, record minutes, and ensure action items are tracked to closure.
• Facilitate smooth communication flow between headquarters, plants, and global offices.

Cross-Functional & Project Support

• Collaborate with HR, Finance, Operations, and other departments to drive executive-level initiatives.
• Support governance processes, compliance, and corporate reporting.
• Coordinate special projects such as new plant inaugurations, sustainability initiatives, and innovation workshops.

Qualifications & Skills

• Education:

  Bachelors degree in Business Administration / Management. MBA preferred.

• Experience:

  713 years as an EA/Chief of Staff/Office Manager, preferably in a multinational or automotive/manufacturing environment.

• Technical Skills:

• Advanced MS Office Suite (Excel, PowerPoint, Word, Outlook).
• Familiarity with ERP systems (SAP/Oracle) and collaboration tools (MS Teams, Zoom).
• Strong presentation and reporting skills.

• Soft Skills:

• Exceptional organizational, multitasking, and time management abilities.
• High emotional intelligence and stakeholder management skills.
• Strong communication (verbal & written) and business etiquette.
• Ability to work independently, prioritize, and adapt under pressure.
• Proven track record of supporting C-suite executives or senior leadership.