Executive Assistant (Female)

As a vital member of the team at Senate Technologies, you will be responsible for supporting the day-to-day work of the Managing Director. Your role will involve servicing senior management team meetings and the board, where you will handle confidential information with absolute discretion. Your duties will include managing the Managing Director's appointments, diary, travel, and accommodation requirements. Additionally, you will be involved in organizing dates, producing agendas, minutes, and all essential paperwork for meetings. Your excellent written and verbal communication skills will be put to good use as you interact with a variety of external stakeholders, including Senate Technologies" key client groups, industry and business support networks at local, regional, and national levels, as well as the Senate Technologies board. You will also play a crucial role in ensuring that statutory requirements are identified and met, contributing to the overall development of Senate Technologies and its activities. In this role, you will be tasked with maintaining and developing systems, procedures, and records in alignment with the organization's policies and objectives. It will be essential for you to ensure that necessary records are accurately maintained to provide current and accessible information. Working within the framework of Senate Technologies" corporate plan as directed by the Managing Director, you will support in the preparation and presentation of reports, proposals, budgets, and related activities to nurture contracts and relationships with stakeholders and partners. Day-to-Day Tasks: - Understanding statutory responsibilities of running a company - Knowledge of working with public funds and companies in partnerships and competition - Event organization Performance Competencies and Criteria: - Comprehensive administrative support for the Managing Director, board, and senior management team - Arranging travel, accommodation, and organizing the Managing Director's diary - Managing the Managing Director's post and correspondence - Setting up meetings, appointments, and organizing venues and hospitality - Ordering stationary and office supplies - Servicing the board by producing agendas, minutes, and key papers - Documenting minutes of meetings as directed - Undertaking mailings and communication - Setting up and maintaining filing systems - Maintaining databases and mailing lists - Formatting and presenting corporate materials and documents - Willingness to travel - Maintaining company records, including personnel files - Any other duties as assigned Requirements/Qualifications: Applicants must demonstrate: - Experience in a similar role at a comparable level in a company - Understanding of Managing Director requirements and implications - IT literacy (Word, Excel, PowerPoint, database software) - Excellent administration and secretarial skills - Excellent verbal and written communication skills Job Types: Full-time, Permanent Benefits: - Paid sick time Education: - Bachelor's degree preferred Experience: - Minimum 3 years of total work experience preferred Language: - Proficiency in English preferred,