Executive Assistant

About the Role

sharp, resourceful, and highly organized Executive Assistant / Chief of Staff

fast-paced, high-growth environments

Location:

What You Will Do

• Executive Support:

  Manage calendar, schedule meetings, coordinate appointments, and organize daily workflows for the Founder.

• Communication Management:

  Screen, draft, and manage emails and messages; ensure timely responses and follow-ups.

• Travel Coordination:

  Plan and manage complex domestic and international travel, including detailed itineraries and on-the-go support.

• Meeting Prep & Follow-Up:

  Prepare briefing notes, agendas, and presentations; capture meeting minutes; ensure action items are tracked and completed.

• Project & Task Management:

  Track strategic initiatives and ensure timely execution across teams and stakeholders.

• Internal & External Liaison:

  Act as the bridge between the Founder, leadership team, partners, and stakeholders to ensure alignment.

• Confidentiality:

  Handle all sensitive information with utmost discretion.

• High-Level Client Interaction:

  Represent the Founder in communication with VIP clients, stakeholders, and partners.

• Personal Assistance (as needed):

  Optimize Founders workflow by occasionally handling overlapping personal-professional tasks (e.g., events, services).

What We’re Looking For

• 2+ years of experience

  as an

  Executive Assistant or Chief of Staff

  , ideally supporting a Startup Founder, MD/Chairman, or CEO.
• Exceptional

  organization, multitasking, and prioritization skills

  .
• Discreet, trustworthy, and highly professional, with proven ability to manage

  confidential matters

  .

• Tech-savvy

  : Proficient with Google Workspace, Zoom, Slack, Notion, and task/project management tools (Asana, Trello, CRM).
• Strong

  written and verbal communication

  with a polished, professional tone.

• Startup mindset

  : Comfortable with ambiguity, fast-changing priorities, and wearing multiple hats.
• Independent, detail-oriented, and able to take complete ownership of outcomes.

Bonus If You Have:

• Experience working with

  HNIs, UHNIs, or VIP clients

  .
• Background in

  luxury, concierge, hospitality, lifestyle management, or event planning

  .
• Prior exposure to

  high-growth startups, investor relations, or board-level work

  .

*Send Your CV at - tushti@exsearch.in*