Executive Assistant

Job Title:

Job Location:

Position Summary:

This position serves as a strategic partner, providing high-level administrative and operational support. This role is pivotal in enhancing the CEO's effectiveness by managing schedules, communications, and special projects, ensuring seamless organizational operations.

Key Responsibilities:

1. Calendar & Schedule Management

• Oversee and optimize the CEO’s calendar, ensuring alignment with organizational priorities.
• Coordinate meetings, appointments, and travel arrangements, anticipating and resolving scheduling conflicts.
• Prepare daily briefs and agendas to keep the CEO informed and prepared.

2. Communication & Correspondence

• Act as the primary liaison between the CEO and internal/external stakeholders.
• Manage and prioritize incoming communications, drafting responses and ensuring timely follow-ups.
• Maintain confidentiality and discretion in handling sensitive information.

3. Meeting & Event Coordination

• Organize and facilitate executive meetings, including Board of Directors sessions.
• Prepare meeting materials, record minutes, and track action items to completion.
• Plan and execute events and off-site meetings from CEO’s office.

4. Project Management & Strategic Support

• Assist in the execution of strategic initiatives and special projects.
• Conduct research and analysis to support decision-making processes.
• Collaborate with cross-functional teams to drive organizational objectives.

5. Travel & Logistics

• Arrange comprehensive travel itineraries, including accommodations and transportation.
• Ensure all travel plans align with the CEO’s schedule and organizational commitments.

Qualifications:

• Any graduation/ post-graduation degree.
• Minimum of 12 years supporting C-level executives in a dynamic environment.
• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.