Executive Assistant cum Legal Associate To COO

Key Responsibilities:

• Manage the COOs calendar, meetings, appointments, and travel schedules efficiently.
• Prepare and organize meeting agendas, presentations, and minutes.
• Follow up on pending actions, tasks, and deadlines from meetings.
• Draft and review correspondence, reports, and other documents on behalf of the COO.
• Liaise with internal departments, clients, and business associates as per the COOs instructions.
• Maintain confidentiality of sensitive business and personnel information.
• Support in monitoring project progress and operational performance reports.
• B. Legal Coordination & Support:
• Draft, review, and maintain various legal documents, agreements, MoUs, NDAs, and contracts.
• Coordinate with external legal counsels and internal stakeholders for ongoing legal matters.
• Maintain and update legal databases, agreement trackers, and case files.
• Conduct preliminary legal research and prepare briefs or summaries for management reference.
• Assist in due diligence, real estate documentation, and compliance activities.
• Ensure proper filing and record-keeping of all legal and contractual documents.
• C. Coordination & Communication:
• Act as a communication bridge between the COO and internal departments.
• Track follow-ups and provide timely updates to the COO on critical matters.
• Prepare business and operational reports, dashboards, and MIS data as required.
• Support in planning and coordination of meetings, reviews, and corporate events.

Desired Candidate Profile:

Qualification: LLB / LLM (mandatory). Additional certification in Business Administration or Secretarial Practice will be an added advantage.

Experience: 37 years of experience as an Executive Assistant or Legal Associate, preferably in a real estate or large corporate environment.

Skills Required:

• Excellent written and verbal communication skills.
• Strong legal drafting and documentation knowledge.
• High level of professionalism and confidentiality.
• Excellent coordination and multitasking ability.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong analytical and problem-solving approach.

Key Attributes

• Integrity and trustworthiness.
• Strong interpersonal and coordination skills.
• Attention to detail and accuracy.
• Proactive, disciplined, and result-oriented.
• Ability to manage multiple priorities and meet deadlines.
• Compensation:
• Commensurate with experience and industry standards.