Executive Assistant

𝗗𝗲𝘀𝗶𝗴𝗻𝗮𝘁𝗶𝗼𝗻: Executive Assistant

𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻: Mumbai

𝗘𝘅𝗽𝗲𝗿𝗶𝗲𝗻𝗰𝗲: 3–4 years

𝗥𝗼𝗹𝗲 𝗢𝘃𝗲𝗿𝘃𝗶𝗲𝘄:

We are seeking a highly organized, proactive, and dependable professional to join the Office as an Executive Assistant. The role entails providing comprehensive administrative and operational support, ensuring seamless coordination across priorities, meetings, and ongoing initiatives. This position calls for exceptional communication skills, high discretion, and the ability to manage multiple responsibilities in a fast-paced environment while handling sensitive and confidential information.

𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗱 𝗖𝗼𝗺𝗽𝗲𝘁𝗲𝗻𝗰𝗶𝗲𝘀 𝗮𝗻𝗱 𝗔𝘁𝘁𝗿𝗶𝗯𝘂𝘁𝗲𝘀:

• Proactive and confident professional with strong interpersonal and stakeholder management skills.

• Excellent written and verbal communication skills.

• Strong organizational and time management skills, with the ability to prioritize effectively under pressure.

• Comfortable using AI tools and adaptable to new technologies and evolving workflows.

• Professional demeanor suited for interactions with senior stakeholders and external stakeholders.

• Self-motivated, resourceful, and reliable, capable of working independently while aligning with organizational objectives.

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀:

• Manage calendars, meetings, and appointments, ensuring effective scheduling and coordination.

• Screen, prioritize, and manage emails, calls, and correspondence on behalf of stakeholders.

• Coordinate domestic and international travel, including detailed itineraries and logistics.

• Maintain, organize, and prepare important documents, presentations, and confidential records.

• Support the execution of strategic initiatives, firm-wide projects, and special events.

• Liaise with internal teams, clients, and external stakeholders to facilitate smooth communication and collaboration.

• Exercise utmost integrity and discretion in handling confidential information.