Executive Assistant

Job Description

Position: Executive Assistant

Salary : As per the company's norm

​Location: Annam.AI – Centre of Excellence in AI for Agriculture, IIT Ropar, Punjab​Employment Type: Full-Time | On-site (IIT-Ropar)

About Annam.AI Annam.AI, established at the Centre of Excellence in AI for Agriculture, IIT Ropar, is a leading initiative focused on developing innovative Artificial Intelligence (AI) and Machine Learning (ML) solutions for the agricultural sector. Our mission is to enhance productivity, sustainability, and profitability in farming through cutting-edge research and technology deployment.

Role Summary The Executive Assistant will provide high-level administrative and operational support to the leadership team. This role demands excellent organizational skills, strong communication abilities, and the capacity to handle sensitive information with professionalism and discretion. The ideal candidate will ensure smooth daily operations, manage executive schedules, and serve as a key liaison for internal and external stakeholders.

Key Responsibilities

Administrative & Executive Support ∙Manage and coordinate the executive’s calendar, meetings, and travel arrangements.

∙Prepare, review, and edit reports, presentations, and official correspondence.

∙Maintain organized records, files, and project documentation.

Communication & Liaison ∙Serve as the primary point of contact between executives, internal teams, and external partners.

∙Draft and proofread emails, letters, and communication materials.

∙Ensure timely follow-up on action items and deliverables.

Meeting & Event Coordination ∙Schedule and prepare agendas for meetings, workshops, and conferences.

∙Record minutes and ensure follow-up on assigned tasks.

∙Coordinate events and visits involving stakeholders, industry partners, and academic collaborators.

Project & Operational Support ∙Assist in tracking project timelines, deliverables, and milestones.

∙Conduct background research and compile information for decision-making.

∙Support the planning and execution of institute and project-level initiatives.

Qualifications & Requirements ∙Education: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree preferred.

∙Experience: Minimum 1 years in an executive assistant or administrative role, preferably in academic, research, or technology-driven organizations.

∙Technical Skills: Proficiency in MS Office Suite, Google Workspace, and scheduling/project management tools.

Key Competencies ∙Strong organizational and time management skills.

∙Professionalism, integrity, and ability to maintain confidentiality.

∙Excellent interpersonal and stakeholder management skills.

∙Proactive approach with problem-solving mindset.

∙Ability to work independently and handle multiple priorities in a fast-paced environment.

Why Join Us ∙Opportunity to contribute to a high-impact AI-driven project at a premier institute.

∙Work in a collaborative, innovative, and mission-driven environment.

∙Competitive salary as per industry standards.

Job Type: Full-time

Application Question(s):

• Are you working as an Executive Assistant? And how many years of experience you have?

Work Location: In person