Executive Assistant

Position Summary:

Executive Assistant (EA) provides high-level administrative support to MD

Key Responsibilities:

1. Calendar and Schedule Management:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate meeting requests and ensure optimal use of the executives time.

2. Communication and Correspondence:

• Draft, proofread, and manage correspondence, including emails, letters, and reports.
• Act as a liaison between the executive and internal/external stakeholders, including clients, vendors, and team members.

3. Meeting and Event Coordination:

• Organize and coordinate executive meetings, conferences, and special events.
• Prepare agendas, take minutes, and follow up on action items.

4. Travel Arrangements:

• Arrange travel logistics, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and ensure all arrangements are in place.

5. Administrative Support:

• Perform various administrative tasks, including filing, record-keeping, and office management.
• Handle confidential information with discretion and maintain a high level of professionalism.

6. Project Support:

• Assist with special projects and initiatives as directed by the executive.
• Conduct research, compile data, and prepare reports or presentations.

7. Office Management:

• Oversee office supplies and equipment, ensuring the executive office operates efficiently.
• Liaise with other departments and manage relationships with service providers.