Executive Assistant

About Us:

Acrannolife Genomics is developing technologies to provide most-affordable point-of-care pharmacogenomics and genomic diagnostics tests. Acrannolife has a dedicated research and development team of scientists from across the world intending to provide better clinical outcomes with faster results and positively impact patients’ lives.

At Acrannolife, our dynamic and exceptional team bonds by unwavering core values. These values drive us forward, propelling us towards the realisation of our ambitious vision with each bold step we take.

About Role:

We are seeking an Executive Assistant to provide administrative support to senior managers in our organization. Your primary duties will include managing calendars, making travel arrangements, and preparing expense reports. The successful candidate will be well-organized, possess excellent time management skills, and be able to work independently.

As the Executive Assistant, you will contribute to the overall efficiency of our business by providing personalized and timely support to our executive team. You will act as the main point of contact among executives, employees, clients, and other external partners. You will also be responsible for managing information flow in a timely and accurate manner, organizing and maintaining the office filing system, and overseeing the performance of other clerical staff.

Requirement:

Responsibilities:

• Act as the main point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication, such as memos, emails, presentations, and reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills that will help you succeed in this role:

Requirements and Skills:

• Proven work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent knowledge of MS Office
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications, such as e-calendars and copy machines
• Excellent verbal and written communication skills
• Discretion and confidentiality
• High School diploma
• PA diploma or certification is a plus

Frequently Asked Questions:

Q: What does an Executive Assistant do? A: An Executive Assistant provides administrative support to executive leaders within a company by handling tasks such as scheduling appointments, answering phone calls, and replying to correspondence as necessary.

Q: What are the duties and responsibilities of an Executive Assistant? A: The primary duties of an Executive Assistant include managing the executive’s calendar, making travel arrangements, preparing expense reports, managing information flow, overseeing other clerical staff, and organizing and maintaining the office filing system.

Q: What makes a good Executive Assistant? A: A good Executive Assistant is resourceful, innovative, and proactive in supporting their executive leaders. They must be able to make decisions under pressure, think independently, and have excellent communication skills.

Q: Who does an Executive Assistant work with? A: An Executive Assistant works with executives from various departments or one-on-one with an executive leader, such as the CEO.

Why join us:

Because you get an opportunity to make a difference, and have a great time doing that. You are challenged and encouraged here to do stuff that is meaningful for you and for those we serve. You should work with us if you think seriously about what technology can do for people.