Executive - Administration and Accounts

Roles and Responsibilities:

• Issuance of instructions /Advisories/Notices/Updates to various desk/departments based on TMF Directives /directions from Director Operations from time to time.
• Initiative process of admission of the student’s master roll, the student’s data.
• Verify credential of education qualification/certificates of applicants, will also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
• Collate any administrative/Disciplinary inputs received from Dean Academics and update record sheet.
• Update Finance desk to collect necessary fees from the selected applicant.
• Issue identity card/admit card to newly enrolled students.
• Issues attendance register to nominated class teacher/tutors of the assign courses. Monitor attendance of student and compile master data sheet.
• Maintain staff attendance registers.
• Received all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
• Issue equipment’s/ stores/ stationaries to the various departments, entities as per requirements/direction.
• Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
• Handing/Taking over of assets within the departments between staff to be coordinated by admin.
• Monitor electricity, water, telephones usage and bill.
• Monitor use of printers.
• Schedule meetings, appointments, interviews, counselling of staff/ students with the Director.
• Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
• Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
• Monitor the internal administration desk (Coordination with other departments and staff record.
• Monitor safety and security of the establishments.

Accounts:

• Should have complete hold and experience on Tally.
• Maintain books of accounts adhering to the accounting standards.
• Maintain accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
• Ensure compliance with provisions of law on TDS, GST etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
• Periodic reconciliation of bank accounts.
• Periodic reconciliation of vendor accounts.
• Responsible for collection of fees from students and deposit into the Banks.
• Submission of periodic reports to the Foundation as per financial MIS.
• Facilitate audit of accounts by internal and / or external agencies.
• Monitor the cash flow, budget, and inventories.
• Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
• Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
• Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
• Any other work assigns by Director related Accounts and Finance.
• Any other tasks assigned by Reporting Manager.

Desired Skills:

• Attention to detail, empathy and inclusive approach.
• Excellent professional knowledge.
• Excellent written and verbal communication skills.
• Good interpersonal skills.
• Good computer skills.

Location: Tech Mahindra SMART Academy for Healthcare, Mumbai

Experience: 2-3 years of experience in handling the admin and accounts in an educational institute/college