Executive - Accounts and Export Documentation

Responsibilities : Accounts / Finance

• Booking of Invoices of vendors in SAP system & vendor reconciliation.
• Timely Processing of supplier and other payments after verification to due date & debit balances in coordination with the Plant. Preparation of Vendor Ageing on monthly basis for analyzing purpose and action on same (incl MSMED analysis, Analysis > six months from GST point of view etc)
• Taking Care Banking Activities of Director and Other Members Individual Accounting
• Preparation of Bank Reconciliation statement
• Calculation and payment of direct & indirect taxes like TDS, TCS, GST etc
• Knowledge of GST tax calculation and GST returns preparation.
• Assist in financial reporting month end closing process.
• Assist Internal / Statutory audit process.
• Understanding of Investment for tax saving and future benefits
• Share Market Knowledge and updating the details of share market updates
• Debit Note/Credit Note
• Balance sheet finalization
• P & L Statements

Responsibilities : Export Documentation

• Must have experience handling various export related documents eg: Bill of lading, letter of credit, Insurance, Certificate of Origin, Foreign Exchange Regulations, Import Duties, Rebate Claims, etc.
• Responsible for pre and post shipment documentation: Invoice Packing list, executing post shipment documents as per the terms of the export order, preparing BRC, etc.
• Coordinate and handle shipments, including container booking and stuffing, in collaboration with the production team. Schedule shipments according to production timelines.
• Coordination with CHA for Pre and Post Shipment documents.
• Collaborate with the quality team to arrange samples for test reports. Coordinate the shipment of samples to the laboratory for testing.
• Coordinate with our agent to obtain necessary Health and Phyto certifications related to shipments. Ensure timely certification and compliance.
• Coordinate with vendors for fumigation requirements. Share relevant documents to obtain fumigation certifications and ensure fumigation is scheduled on the stuffing date.
• Arrange the delivery of samples to clients for evaluation purposes. Coordinate with courier companies to arrange pick-up and provide tracking details for smooth delivery.
• Ensure monthly filing of documents with APEDA (Agricultural and Processed Food Products Export Development Authority) in accordance with shipments.
• Coordinate with the ECGC (Export Credit Guarantee Corporation) team for timely submission of post-shipment documents on a monthly basis.
• Share necessary documents with clients after shipments are completed. Regularly update clients on the estimated time of arrival (ETA) of the vessel.
• Submit documents to the bank for remittance received against export transactions.
• Coordinate with the account team to ensure timely payments to vendors involved in export shipments and maintain payment records.