Event Production Manager

Company Description

Benchmark Experiences designs and delivers events that go beyond the ordinary, from Corporate Conferences, Incentive Offsites, Leadership Summits, Kickoff Meets, CIO/CXO Conclave Meets, to Product Launches, Brand Activations, and Gala Evenings. Blending creativity with flawless execution, we craft experiences that inspire people, strengthen teams, and elevate brands.

Role Description

This is a full-time on-site role for an Event Production Specialist located in Bengaluru. The Event Production Specialist will be responsible for planning, managing, and executing various events. Tasks will include coordinating with vendors, overseeing event setup and production, managing budgets, and ensuring that all events are executed flawlessly. The role also involves effective communication and collaboration with clients and team members.

Key Responsibilities:

• Develop event concepts and coordinate the production process from start to finish.
• Work with clients to understand their event objectives, expectations, and requirements.
• Manage project timelines, budgets, and resources to ensure events are executed as planned.
• Coordinate with the client on event logistics such as venue selection, catering, AV requirements, transportation, and more.
• Source and manage relationships with vendors, including audio-visual suppliers, caterers, decorators, transportation companies, and more.
• Negotiate contracts and manage vendor payments to ensure quality service delivery and budget adherence.
• Ensure all suppliers deliver according to specifications and timelines.
• Supervise and manage event operations on-site, ensuring the event runs according to the schedule.
• Manage teams on-site, including event staff, technicians, and volunteers.
• Handle any issues or last-minute changes that may arise during the event.
• Create and manage event budgets, ensuring that all costs are tracked and controlled.
• Provide regular financial reports to senior management and clients to ensure transparency and cost efficiency.
• Act as the main point of contact between clients and the event production team.
• Ensure client feedback is gathered and incorporated into event planning.
• Maintain a strong relationship with clients to ensure repeat business and long-term partnerships.
• Work with the marketing team to ensure the event aligns with the clients branding and marketing goals.
• Coordinate any promotional material or branding elements for the event, such as signage, brochures, or giveaways.
• Ensure compliance with health and safety regulations, local laws, and venue-specific requirements.
• Develop contingency plans to address any risks that could affect the event.
• Conduct post-event analysis to evaluate the success of the event, gathering feedback from clients and attendees.
• Identify areas for improvement and implement best practices for future events.

Key Skills and Qualifications:

• Education: Bachelors degree in Event Management, Hospitality, Marketing, or a related field.
• Experience: At least 3-5 years of experience in event production, preferably within the MICE industry.

Skills:

• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Knowledge of event production tools and software.
• Creative thinking and problem-solving abilities.

Work Environment:

• Typically works in both office and event locations, with frequent travel to event sites.
• Flexible hours, including evenings and weekends, based on event schedules.

This role requires someone proactive, detail-oriented, and able to handle the high-paced demands of managing large-scale events, while ensuring a seamless experience for clients and attendees.