Event Production Coordinator

Job Title: Event Coordinator
Company: Mayka Blessing Events Pvt. Ltd.
Location: Baner, Pune
Job Type: Full-time
Experience: 1–3 years preferred in the events or hospitality industry
Department: Production / Client Servicing / Operations

Job Summary

We are looking for a dynamic and proactive Event Coordinator to join our growing team at Mayka Blessing Events Pvt. Ltd. The ideal candidate will be responsible for managing event planning, venue coordination, client meetings, quotation handling, recce visits, and ensuring seamless event execution.

Key Responsibilities1. Client Coordination & Communication

• Schedule and attend client meetings to understand requirements and expectations.
• Build strong relationships with clients through professional communication and timely follow-ups.
• Assist in event concept presentations and pre-event discussions.

2. Venue & Vendor Coordination

• Conduct site visits (recce) for venue finalization and feasibility checks.
• Coordinate with venue management, decorators, caterers, AV teams, etc.
• Ensure all vendor services are aligned with the event plan and quality standards.

3. Quotation & Documentation

• Prepare event budgets and quotations based on client requirements.
• Negotiate pricing and timelines with vendors.
• Maintain event-related documentation including approvals, contracts, and checklists.

4. Event Planning & Execution

• Oversee end-to-end planning from setup to dismantling.
• Ensure timelines and deliverables are met with precision.
• Be present on-site during events for coordination and client satisfaction.

5. Logistics & Operations

• Coordinate logistics such as transport, permissions, equipment, and manpower.
• Monitor inventory and event materials before and after every project.

✅ Requirements

• Bachelor’s degree in Event Management / Hospitality / Mass Communication or related field.
• Minimum 1 year of relevant experience (internship included).
• Excellent communication and interpersonal skills.
• Strong time management and problem-solving abilities.
• Proficiency in MS Office, Google Sheets, and basic quotation formatting.

Preferred Skills

• Knowledge of Pune & Maharashtra event venues and vendors.
• Experience in corporate events, weddings, exhibitions, or social events.
• Ability to multitask under pressure and meet tight deadlines.

Job Types: Full-time, Fresher

Pay: ₹9,348.67 - ₹37,491.08 per month

Schedule:

• Day shift

Work Location: In person