Event Marketing, Private Bank, AS

Your key responsibilities

• Planning and execution of global virtual CIO events, working closely with the Deutsche Bank inhouse AV team to co-ordinate the setup, execution and post event follow up, providing a best practice approach to virtual events.
• Creation of all client event related invitations and distribution thereof.
• Live digital event support including multi-language translation, content presentation slides and live client Q&A.
• Assist in the planning and coordination of in-person, client virtual, and hybrid events, including meetings, conferences.
• Support on all event logistics such as guest registration and guest communications with approvals working with third party vendors and internal regulatory & compliance stakeholders.
• Leading on the event registration and attendance reports globally, supporting each of the regions with guest attendance pre and post event.
• Providing timely updates to senior management across PB.
• Work with the third party in-house ECOM approved delegate management system to streamline reporting - updating guest lists, RSVPs, post-event surveys and presentations.
• Support in preparation of event collateral, including name badges, agendas, print material and giveaways.
• Managing internal calendars, timelines, weekly tracking documents and event briefings to ensure delivery of project assets on time.
• Support budget tracking and invoice processing under the guidance of the Events Manager and in line with the departmental Business Manager.
• Supporting the wider Global Marketing team with day-to-day business requirements i.e. meeting management and invoice payments.
• Collating documents, briefings and PowerPoint presentations for meetings ensuring that accurate documents are supplied well in advance for review.
• Key business and user point of contact for the event registration system used and a point of contact for business divisions on event registration, invitation lists and management of RSVPs.
• Obtaining approvals from all necessary stakeholders including Legal and Compliance and storing these in the appropriate internal systems (such as MRG).

Your skills and experience

• 4-6 years prior experience in events space
• Prefer MBA, masters in marketing or equivalent qualification from a reputed university
• Strong proficiency in MS Excel (absolutely required) to create financial models and handle large datasets and manage client registration and attendance reports thereby automating the process
• Sound knowledge of MS PowerPoint (absolutely required) with experience in creating presentations and present event overview along with registration and attendance report and survey results to senior management
• Ability to work independently and in large global teams with effective prioritization skills to meet project deadlines
• Collaborate and confident individual with effective verbal and written communication skills
• A self-starter with outstanding analytical and problem-solving skills