Event Executive

Event Executive

Please complete the pre-assessment form by clicking on the following link:

(https://forms.gle/XdX9NuBrseKjNqTg9)

CTC:

Location:

Reporting to:

Role Summary

planning and executing at least one event every week

1. Event Planning & Sales

Plan and finalizeminimum 1 event per week

• Call leads, follow up, and

  convert participants

  for events.
• Coordinate with venue managers for slot blocking and readiness.
• Ensure minimum participation targets are met before event confirmation.

2. Event Execution (On-Ground Ownership)

• Manage all on-ground arrangements on event day.
• Coordinate referees, coaches, umpires, and support staff.
• Manage vendors (equipment, water, medals, banners, refreshments, etc.).
• Ensure smooth registrations, match flow, and time discipline.

3. Customer Experience

• Be the single point of contact for players during the event.
• Handle queries, complaints, and last-minute issues calmly.
• Ensure ahigh-quality, enjoyable experiencefor all participants.

4. Vendor & Resource Coordination

• Coordinate with internal and external vendors.
• Ensure availability of referees, equipment, and consumables.
• Control costs and avoid last-minute escalations.

5. Post-Event Closure

• Coordinate with Accounts for

  collection and settlement of all payments

  .
• Ensure referee, vendor, and prize payments are closed on time.
• Share post-event report: participation, revenue, issues, learnings.

Key Performance Indicators (KPIs)

• Number of events executed per month.
• Participant conversion rate from leads.
• Event revenue vs planned target.
• Customer feedback and repeat participation.
• Zero payment or vendor closure delays.

Skills & Requirements

• 13 years of experience in events, sports operations, or field sales.
• Strong calling, follow-up, and conversion skills.
• Comfortable with weekend work and on-ground execution.
• High ownership, problem-solving mindset.
• Good communication in Hindi & English.
• Willingness to travel locally across venues.