Entry Level Bookkeeper & Payroll Associate

About Company

US-based company provides expert bookkeeping, payroll, tax, HR services, and QuickBooks Pro advisory to help businesses focus on growth while we handle their financial needs. Our team is dedicated to delivering personalized, high-quality service to clients across various industries. Join us to make a meaningful impact in a supportive and dynamic environment.

Job Title: Bookkeeper & Payroll Associate

Job Type:

We are seeking a detail-oriented and motivated Entry-Level Bookkeeper & Payroll Associate to support our clients’ financial and payroll operations. This role combines full-cycle bookkeeping in QuickBooks Online with hands-on payroll processing and compliance support. The ideal candidate is eager to learn, highly organized, and passionate about accuracy and excellent client service.

Key Responsibilities

• Perform full-cycle bookkeeping using QuickBooks Online (client invoicing, bill payment, bank/credit card reconciliations, journal entries, etc.)

• Process complete payroll cycles for clients (calculating hours, wages, overtime, deductions, garnishments, bonuses, and tax withholdings) using QuickBooks Payroll, Gusto, ADP, or similar platforms

• Prepare and send client invoices, track receivables, and follow up on overdue payments

• Record and categorize transactions (A/P, A/R, expenses, income, payroll journal entries)

• Reconcile bank accounts, credit cards, loan accounts, and payroll liability accounts monthly

• Generate and analyze financial reports (Profit & Loss, Balance Sheet, payroll reports, etc.) for clients and internal review • Ensure timely and accurate filing of payroll tax payments and returns (941s, state withholding, unemployment, etc.)

• Assist with month-end and year-end close processes, including payroll-related accruals and reconciliations

• Maintain organized, up-to-date financial and payroll records and documentation

• Communicate directly with clients regarding bookkeeping, payroll, or tax-related questions and resolve discrepancies

• Collaborate with senior bookkeepers and accountants on more complex client accounts •

• Support sales tax filings and other compliance tasks as needed

Required Qualifications

• Proven proficiency in QuickBooks Online (at least 1–2 years of hands-on experience) – required

• 1–2 years of combined bookkeeping and payroll processing experience (small business, bookkeeping firm, or payroll provider experience strongly preferred)

• Solid understanding of payroll compliance and tax withholding basics (federal and at least one state)

• Strong grasp of bookkeeping principles (debits/credits, chart of accounts, accruals, payroll liabilities)

• High attention to detail and commitment to 100% accuracy in financial and payroll data

• Excellent time-management and organizational skills with the ability to juggle multiple clients and deadlines

• Professional written and verbal communication skills (client-facing role)

• Ability to maintain strict confidentiality of sensitive financial and employee information

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field

• QuickBooks Online ProAdvisor Certification (or willingness to obtain within first 90 days – we provide training and cover exam costs)

• Experience with payroll platforms such as QuickBooks Payroll, Gusto, ADP Workforce Now, or Paychex

• Prior experience working remotely in a virtual bookkeeping or payroll firm

Technical Requirements (for remote work)

• Reliable high-speed internet connection • Dedicated, quiet workspace

• Dual monitors strongly recommended for payroll and bookkeeping efficiency

Benefits

• Competitive salary with regular reviews

• Opportunities for rapid growth and training, including QuickBooks and payroll certifications (we cover exam fees)

• Collaborative and supportive team environment with mentorship from senior bookkeepers and CPAs

• For remote roles, an Intuit-provided laptop preloaded with necessary tools (if applicable)