EA to MD (Female Required)

Role : Executive Administration to MD

Industry Type : Retail and Traders

Department : Administration & Facilities

Employment Type : Full Time, Permanent

Role Category : HR/ Administration

Education : Any Graduate

Experience : 3 years as Executive-Assistant

Perks & Benefits : up to Rs 3.6 LPA ( EPFO + Variable pay)

Location : Okhla Phase -I

Key ResponsibilitiesExecutive Support

Calendar Management:

Organize and maintain the MD’s schedule, manage appointments, and coordinate meetings.

Travel Arrangements: Plan and book travel itineraries (business and personal).

Document Preparation:

Draft, proofread, and organize important documents, presentations, and reports.

Communication:

Manage incoming and outgoing communications (emails, calls), prioritizing and escalating as needed.

Meeting Coordination:

Prepare agendas, record minutes, and follow up on action items.

Administration & Operations Management

Office Operations: Oversee the smooth day-to-day functioning of the office procurement of supplies, vendor management, and maintenance.

Event Coordination: Plan and execute company events, off-sites, and special engagements.

Process Improvement: Assist in developing and implementing operational policies and workflows to enhance efficiency.

Facilities Management: Coordinate facility-related issues and liaise with external providers to maintain a safe, productive workplace

Personal Assistance

Personal Commitments: Manage personal appointments, travel, and other personal tasks for the MD and other Directors.

Confidentiality & Security: Handled personal financial and investment information with the utmost discretion.

Technical ProficiencyComfortable using MS Office (Word, Excel, PowerPoint, Outlook)

Soft Skills:

Organizational Excellence: Strong ability to juggle multiple tasks, prioritize effectively, and meet deadlines.

Communication: Excellent written and verbal communication skills; professional and courteous demeanour.

Discretion & Integrity: Proven track record of handling sensitive information with confidentiality.

Attention to Detail: Meticulous in financial record-keeping, scheduling, and documentation.

Proactivity & Adaptability: Self-starter who anticipates needs, adapts to shifting priorities, and takes initiative to solve problems.

Personal Attributes

People Skills: Ability to interact with diverse stakeholders, from new hires to senior executives.

Team-Oriented: Collaborates effectively with internal teams and external partners.

Problem-Solver: Demonstrates a resourceful approach to challenges and sees them through to resolution.

Company Profile:

The inception of Sona Papers was just a step towards a story that would need infinite pages to write. Refining the invention that gave birth to art, we strove to provide a premium paper range to merge with diverse creative needs. Conceived in 1966, our vision has been to be at the forefront of a revolution that dipped with ideas and imagination. As a merchant of premium fine papers, we retain the title of pioneers in the industry. Today, our association with the world's leading premium printing and packaging paper mills instills in us a sense of pride. We are the sole distributors of the world's finest brands of luxury papers in the Indian and overseas markets. Over the years, we have enriched our product portfolio. At present, it includes premium quality printing papers, premium stationery paper, premium carry bag paper, 100% recycled papers, perfume packaging paper, calendar printing paper, hang tags paper, wedding card paper, embossed invitation paper, and other packaging paper sheets. Our association with Gruppo Cordenons premium fine papers from Italy, Arjowiggins creative fine papers from France, Lenzing 100% recycled papers from Austria, Mont Blanc high bulk fine papers from Hansol, Korea, Munken Design Range from Arctic Paper Sweden & Won Bang grey dry board from Korea adds to our diversity. Our client list consists of almost every industry, ranging from Fortune 500 companies to SMEs. With headquarters in New Delhi, we are present in major metros like Mumbai, Chennai, Kolkata, Bangalore, Hyderabad, Ahmedabad, Pune, Surat, Kochi, Chandigarh, Jaipur, Siliguri, Indore & Bhopal. We also have our operations in Dubai, Oman, Bahrain, Qatar, Pakistan, Sri Lanka, Bangladesh & Nepal.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Leave encashment
• Paid sick time
• Provident Fund

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Yearly bonus

Language:

• English (Preferred)

Work Location: In person