Document Controller

Responsibilities

• Record issued documents in accordance with Project Life Cycle procedure.
• Receive and/or download drawings and documents from the EDMS and file in the appropriate directory.
• Provide the project manager with a schedule of documents received and transmitted including revisions.
• Filing electronic incoming documentation.
• Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
• Circulate received/downloaded documents to project team.
• Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
• Keep a log of in-coming and out-going information.
• Upload drawings and documents onto EDMS in accordance with a schedule provided by the Project Manager (PM).
• Responsibility for high level review of project life cycle-controlled documents.
• Setting up and maintaining document issue sheets throughout entire project.
• Checking standard details on outgoing documents and drawings, for inconsistencies, revision changes and format.
• Plotting drawings to scale for engineer's review and issue.
• Scanning, Renaming, recording and filing incoming hard copies of drawings.
  

Qualifications

Mandatory Skills

• Prior experience with Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
• Prior experience organizing, managing, and operating document control systems.
• Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff.
• Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations.
• Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits.
  

Qualifications

• Diploma/Bachelor's degree
• Minimum of 5 years of experience in handling bigger projects