Consultant-Senior Administration

Strengthening State Capacity for the Community Based Management of Acute Malnutrition (CMAM):

This project intends to customise and adapt global and national CMAM guidelines to the specific context of Meghalaya through stakeholder engagement. This will be followed by interventions for state health system strengthening at a community, frontline worker, health centre and governance level. These are: a Community Awareness Programme to sensitise communities to appropriate diets for young children and to increase communal responsibility for the care of at-risk and recovering children; a health care worker training programme that will be holistic and include aspects of nurturing and responsive care as well as the screening, diagnosis and triage of acute malnutrition; an initiative to improve the capacity of PHCs to serve as mini-Nutritional Rehab Centres and the facilitation of block level multi-sectoral meetings that will provide oversight to the activities on the ground. These interventions are the health system strengthening components of a larger Meghalaya CMAM Model that will include further aspects to strengthen the community’s and parents’ ability to care for children affected by malnutrition.

Employing Participatory Learning and Action (PLA) to tackle Zero Dose Vaccination Status in Meghalaya, Northeast India:

A recent study by Taneja et al. (2023) that used NFHS-V to assess prevalence of Zero Dose children in India demonstrated that in the northeastern region of India, Meghalaya (17.8%) had some of the highest prevalence figures. Vaccine hesitancy and mistrust in government initiatives often result in entire villages refusing to be vaccinated. In order to address this, the current project plans to implement a “Participatory Learning and Action” approach to address demand-side descrepancies in selected villages of Meghalaya. A quasi-experimental non-randomised controlled study design will be used to evaluate the effectiveness of this community-based intervention using quantitative and qualitative methods.

This role will involve carrying out day-to-day administrative tasks and coordination for the project including communicating between PHFI HQ, the Shillong office and the various field offices. Roles and Responsibilities:

Office Management:

• Maintain office policies and procedures
• Order office supplies and manage office equipment

Appointment Scheduling:

• Organize and schedule appointments for executives and managers

Meeting Planning:

• Plan and coordinate meetings, including logistics and facilities.
• Take detailed notes and draft minutes

Communication:

• Write and distribute emails, memos, and other communication materials.
• Assist in the preparation of scheduled reports

Record Keeping:

• Maintain a filing system for administrative and HR-related documents.

Vendor Management:

• Research and liaise with vendors for office supplies and services.

Visitor Support:

• Provide general support to visitors and act as a point of contact for inquiries.

Confidentiality:

• Uphold a strict level of confidentiality regarding sensitive HR and administrative matters.

General Support:

• Provide support for any other task or responsibility assigned by the organization.
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Provide general support to visitors
• Act as the point of contact for internal and external clients.

Employee Onboarding:

• Organize and coordinate new employee orientation programmes.
• Ensure a smooth on boarding process for new hires.

Employee Records and Documentation:

• Maintain accurate and up-to-date employee records.
• Travel as required.
• Any other task assigned by the PI.

Essential:

• Master’s degree in HR, Administration, Management, Finance

Desirable:

• Master’s degree/Post-Graduate Diploma in Human Resource Management/Administrative Management

Essential:

• Minimum 3 years of experience in HR & Administrative functions.

Desirable:

• Minimum 3 years of experience as an HR and Administrative Assistant, preferably in an academic/research/NGO organization.
• Expertise in HR functions, administrative processes, and compliance.
• Good computer skills, including proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent written and verbal communication skills.
• Good interpersonal and decision-making skills.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Strong organizational skills with the ability to multitask.

Preferred candidates will be those based in the specified location and possessing knowledge of either of the local languages (Khasi or Garo).

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form – https://forms.office.com/r/wQgz1Q6Mqt . Please mention the exact Position Code (PHFI-CNST-2574) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications: 21 August 2025.

Remarks:

• Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
• Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
• Mere eligibility will not entitle any candidate for being called for interview.
• Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
• PHFI reserves the right to fill or not to fill any or all available positions.
• The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
• No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.
• Please note that consultancy fees will commensurate with available skills and fitment of the incumbent as per the selection process.

“PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process”.

Women are encouraged to apply!