Company Secretary Trainee

Key Responsibilities:

A. Secretarial Compliance (Companies Act, 2013)

• Assist in preparing and filing e-forms including:

• MGT-7/MGT-7A, AOC-4, ADT-1, DIR-12, PAS-3, CHG-1, CHG-4, BEN forms, MSME-1, DPT-3, DIR-3 KYC, PAS-6, etc.

• Draft and maintain statutory registers as per

  Section 88 & allied Rules

  ,
• Filling Form AOC-4 XBRL of public and private companies,
• Maintain and update

  Minutes Books

  , Notices, and Agendas for:
• Board Meetings
• Audit Committee
• Nomination & Remuneration Committee
• CSR Committee
• General Meetings (AGM/EGM)

B. Board & Shareholder Meetings

• Assist in

  agenda planning

  , drafting Notes to Agenda, and compiling Board files.
• Coordinate logistics, venue bookings, VC/OVC requirements, and attendance registers.
• Support in drafting

  Minutes in compliance with SS-1 & SS-2

  .

C. Corporate Governance & Risk Management

• Assist in implementing governance frameworks as per SEBI LODR.
• Maintain policies such as:
• Whistleblower Policy
• Related Party Transaction Policy
• CSR Policy
• Code of Conduct
• Track compliance calendars and internal control processes.

D. Event-Based Compliances

Support compliances related to:

• Appointment, reappointment, resignation of Directors/KMP
• Share allotments (private placement, ESOP, rights issue)
• Modification and satisfaction of charges
• Shifting of registered office
• Increase in authorized capital
• Dividend declaration & IEPF filings (if applicable)

E. Liaison & External Coordination

• Coordinate with:
• Registrar of Companies
• Stock Exchanges
• NSDL/CDSL
• Secretarial Auditor & Statutory Auditors
• Share Transfer Agent (RTA)
• Respond to shareholder queries and support in share-related matters.

F. Documentation & Reporting

• Maintain compliance trackers, MIS reports, registers, policies, and document control systems.