Company Secretary - CDPQ India

Job Description

Devenez un actif pour la collectivité! Faites partie d’un groupe mondial d’investissement et ressentez la fierté de contribuer à bâtir un avenir durable. À La Caisse On valorise votre apport unique au sein d’une équipe d’envergure mondiale. On vous confie un travail qui vous permet de vous épanouir et de vous dépasser. On vous offre des occasions d’apprendre aux côtés d’expert.e.s généreux de leur savoir. On s’investit pleinement pour vous qui, chaque jour, réalisez notre mission. Au fil des années, nous avons bâti une culture forte qui repose sur quatre piliers : l'ambition pour se dépasser, l'imputabilité pour concrétiser nos convictions, l'ouverture pour s'enrichir grâce à des idées créatives et la collaboration pour nous propulser vers les meilleurs résultats. Job Description Role Based in India and reporting to the Director, Subsidiaries Governance and Corporate Secretariat with a dotted line to the India Chair, the person will work with colleagues and collaborators from CDPQ teams located in India, Singapore and various other regions (particularly in Montreal, Province of Quebec, Canada). While showing rigor, professionalism, collaboration, a propensity for teamwork and good organizational skills, he or she will be responsible for the corporate secretarial services of CDPQ India and its relationship with local authorities. Main Responsibilities In collaboration with other teams (in-house legal team, government relations team, investment team, financial services, tax, cash management, etc.), provide corporate secretarial services as further described below, in relation to CDPQ India; Act As Company Secretary Of CDPQ India Provide the Board with guidance as to its duties, responsibilities and powers with regards to corporate law; Play a key role in ensuring Board procedures are followed and regularly reviewed; Coordinate board and shareholders’ meetings of CDPQ India: prepare, review and validate relevant documents in collaboration with various teams; wherever applicable, attend the board and shareholder’s meetings as Company Secretary, ensure the smooth running of these meetings and prepare the minutes thereafter; Ensure maintenance and compliance of secretarial records, statutory books and registers; Ensure timely filings, registration of forms including returns and applications by and on behalf of the Company as an authorized representative; When necessary, collaborate to special projects affecting the corporate documentation of the Company (ex: share buyback, change in capitalization, mergers and acquisitions); Collaborate on and update templates for standard resolutions and legal documents; Maintain relationships with external corporate secretarial agents, company registries and government authorities relevant to the administrative operations of CDPQ India, including visiting their offices when accompanying consultants or when otherwise required; Act as an authorized representative of the Company before the National Company Law tribunal, Registrar of Companies; Tax authorities and other quasi-judicial bodies under the guidance of the legal department; Obtain and ensure the compliance of signatures on relevant corporate documents, handle notarization or legalization procedures; Help update and communicate delegations of authority within CDPQ India; Update information on CDPQ India on Englobe. Support Public Policy and Relations with Local Authorities Support CDPQ India’s regulatory and public policy framework. This would include: Establishing a regular cadence with local stakeholders to help build and grow the relationship through tailored messaging and engagement; Build relationships with Invest India, Niti Aayog, and quasi-Government organizations that assist with trade and investment; Engage with local Chambers of Commerce, through key committee participation; Create a sensing platform that can provide early warning signals and provide input to shape dialogue with key local stakeholders; Cultivate deep expertise in topical areas of engagement eg Company Law, taxation; Generally build trust, respect and confidence in CDPQ India; Build positive perceptions through narratives of impact amongst the community at large. Other Collaborative Tasks Act as CDPQ India’s compliance officer or representative on legal requirements, as well as advisor to the legal team on various corporate law, tax laws and the business and economic environment; Collaborate with paralegals of other CDPQ teams to update information on their subsidiaries; Participate in various Montreal team meetings and assist in transversal projects and initiatives; Provide other general administrative support as may be required. Requirements Be a member of the Institute of Company Secretaries of India. Hold a diploma / certification / course in law. A bachelor’s degree in commerce or economics would be desirable. At least 10 years' experience in corporate law preferably in financial services sector. An equivalent combination of education and experience will be considered Have knowledge of relevant companies law legislation. Being comfortable in a computerized work environment and proficiency in Microsoft Office, Visio and Englobe applications would be an asset. Fluency in English, both spoken and written. Knowledge of French language a plus. Skills Rigorous and detail oriented Team player Organized Able to prioritize through several requests Shows strong judgment Able to work autonomously Able to work outside office hours as needed. Sentir que mon rôle est important. Avoir du plaisir au quotidien. Pouvoir évoluer au rythme de mes ambitions. Obtenir une rémunération à la hauteur de ma contribution. C’est l’expérience professionnelle que m’offre La Caisse! Nous consultons avec attention chaque candidature et nous contacterons directement les personnes retenues pour une entrevue. La Caisse offre des chances d’emploi égales à tous et toutes. Elle invite les femmes, les membres des minorités visibles et ethniques, les personnes autochtones et les personnes handicapées à présenter leur candidature. Si cette offre d’emploi vous motive, mais que vous ne correspondez pas à tous les critères, contactez-nous quand même! La Caisse s’engage également à poursuivre la promotion de l’équité, de la diversité et de l’inclusion comme valeur clé et à en faire une source d’enrichissement et de fierté pour l’ensemble de ses employé.e.s. Veuillez nous informer si votre condition actuelle nécessite des mesures d’adaptation dans le cadre du processus de recrutement. La Caisse représente la Caisse de dépôt et placement du Québec et ses filiales. Show more Show less