Company Secretary

Key Responsibilities

Secretarial & Compliance Functions

• Manage all secretarial functions within the organization.
• Ensure compliance with applicable laws, regulations, and internal policies.
• Uphold and promote Corporate Governance standards throughout the company.
• Prepare and file statutory returns, forms, applications, and reports with the Registrar of Companies (RoC), Ministry of Corporate Affairs (MCA), and other government or semi-government authorities.
• File compliance reports, annual reports, and other statutory documents on behalf of the company.
• Organize and conduct Board and Committee Meetings, including preparation of agendas, notices, and minutes.
• Liaise with directors, shareholders, regulators, and other stakeholders as required.
• Monitor regulatory developments relevant to secretarial matters and advise management on necessary actions to ensure continuous compliance.

Additional Legal & Governance Responsibilities

• Draft and review agreements, policies, and legal documents for vendors, clients, and internal stakeholders.
• Support legal, secretarial, and compliance matters including due diligence, audits, and labour law issues.
• Ensure compliance with Company Law across the organization and its subsidiaries.
• Maintain statutory registers and records; manage the printing and circulation of Annual Reports.
• Handle shareholding management and related documentation.
• Prepare and submit applications to RoC, Department of Company Affairs, and MCA for required approvals or permissions.
• Coordinate with auditors during audits, address queries, and seek legal counsel when necessary.
• Promote a culture of compliance aligned with the Companys Code of Conduct and industry best practices.
• Undertake additional assignments as directed by the Legal Counsel or Management.

Competencies & Skills

Technical Competencies

• Strong knowledge of Compliance, Corporate Governance, and Corporate Laws.
• Good understanding of regulatory frameworks, governance principles, and statutory filing processes.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Strong analytical and interpretive abilities.

Behavioural Competencies

• Excellent written and verbal communication, including presentation skills.
• Ability to interact effectively at all organizational levels.
• High attention to detail with strong organizational and time-management skills.
• Integrity and ability to handle confidential information with discretion.
• Energetic, proactive, and committed to maintaining high work ethics.
• Team player with the ability to understand broader business objectives.