Company Secretary

Roles and Responsibilities

● Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

● Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

● Provide legal, financial, and/or strategic advice during and outside of meetings.

● Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

● Maintain statutory books, including registers of members, directors, and secretaries.

● Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

● Liaise with external regulators and advisers such as lawyers and auditors.

● Implement processes or systems to ensure good management of the organization.

● Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

● Pay dividends to shareholders and manage share option schemes opted by various shareholders. ● Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

● Monitor the administration of the company’s pension scheme.

● Manage contractual agreements with suppliers and customers.

● Manage the office space and deal with personnel administration and company/staff insurance policies.

Desired Candidate Profile

● Minimum of 10 years experience post CS qualification