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JLL
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Community Ambassador

Community Ambassador

JLL

3 - 7 years

0 Lacs

haryana

Posted:12 hours ago| Platform: Shine logo

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Skills Required

cost reduction vendor management invoice processing financial reporting auditing mis reporting contract management coordination guest handling operational sops purchase order creation sop implementation internal audits health safety management green sourcing sustainability initiatives training development

Work Mode

On-site

Job Type

Full Time

Job Description

As the Workplace Operations Associate, you will be responsible for reviewing operational Standard Operating Procedures (SOPs) and suggesting or implementing changes to ensure continuous improvement. Your role will involve identifying inefficiencies in existing operations and developing strategies to reduce costs through various initiatives. You will play a key role in creating and managing Purchase Orders (POs) to facilitate smooth purchasing operations. Additionally, you will be responsible for implementing an efficient vendor management system by conducting monthly vendor connects, performance reviews, and KPI scoring. Ensuring timely processing of vendor invoices in the CAAPS system will be a crucial part of your responsibilities. You will also assist in the preparation of monthly financial reports to support the timely closure of accruals and variance reports. Your role will require you to oversee the implementation of SOPs on-site, track their adherence diligently, and ensure closure of any open operational items. Regular audits, both scheduled and surprise, will be conducted to ensure compliance with SOPs and timely resolution of audit findings. You will be responsible for submitting Management Information System (MIS) reports and maintaining high email responsiveness to address employees" concerns and circulate meeting minutes promptly. Contract management, health, and safety management, as well as green sourcing initiatives, will also fall under your purview. Furthermore, you will introduce sustainability initiatives and share best practices with colleagues in the workplace. Maintaining monthly records of consumables, stock in hand, and consumption will be essential. You will also oversee the training and development of support staff, onboarding and training of new hires, and fire safety training before drills for the team. Your role will involve coordinating and providing support for various office festivals, events, and guest visits. This includes ensuring meeting rooms are prepared, arranging food and travel, and managing hotel bookings for guests. Your commitment to creating a safe working environment and ensuring compliance with health, safety, and fire regulations will be crucial in this role.,

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