Chief of Staff / Strategic Executive Assistant To the Global Founder

Role & responsibilities

Chief of Staff (CoS) / Strategic Executive Assistant to the Founder

Key Responsibilities

• Founder Enablement & Time Management

  :
• Full ownership of the Founder's complex calendar, meetings, and communications.
• Act as the primary gatekeeper, prioritizing inbound/outbound flow to ensure the Founder's focus remains on high-leverage activities.
• Manage and filter communications across personal, professional, and creative domains.

• Strategic Business Coordination

  :
• Coordinate tasks, timelines, and priorities with CEOs of portfolio companies and internal department heads.
• Prepare comprehensive summaries, briefs, and Standard Operating Procedures (SOPs) for internal and external stakeholders.
• Track key operational metrics, including hiring pipelines, team onboarding, and back-office compliance.
• Take responsibility for the Founder's life and fulfill all duties in their absence, including maintaining a professional presence on their behalf.

• Project and Operations Management

  :
• Drive the strategic execution of key initiatives, coordinating with cross-functional teams.
• Manage relationships with external vendors, agencies, and consultants.
• Oversee dashboards, trackers, and project check-ins to ensure accountability and progress.
• Complete logistical planning for projects and travel upon the Founder's arrival.

• Lifestyle & Personal Oversight

  :
• Supervise and manage the team serving the Founder's personal and professional life, delegating tasks to the Lifestyle Manager as needed.
• Take ownership of lifestyle planning, including social events, travel logistics, and bookings.
• Ensure a seamless transition between the Founder's professional and personal modes.

Skills & Qualifications

• Exceptional Organizational Skills

  : Proven mastery of time, task, and calendar management in a high-stakes, fast-paced environment.

• Technological Proficiency

  : Expert-level proficiency with Microsoft Office Suite, Google Workspace, Zoom, and WhatsApp. Experience with AI tools is a plus.

• Strong Execution & Delegation

  : The ability to drive projects to completion and effectively delegate tasks to internal and external teams.

• Communication

  : Excellent written and spoken English, with the ability to communicate professionally and concisely with a diverse range of stakeholders.

• Cultural Adaptability

  : Experience coordinating teams and operations across different time zones (US shifts) and remote setups.

Working Hours: US Shift