Capex Procurement Manager

Role & responsibilities

1. Strategic Procurement Planning

• Develop and implement Capex procurement strategies aligned with project timelines, brand standards, and business goals.
• Collaborate with cross-functional teams: development, design, technical services, finance, and operations.
• Build annual and project-specific Capex plans for new openings and refurbishment programs.

2. Procurement Execution

• Lead end-to-end sourcing, tendering, negotiation, and contract management for Capex items:

• FF&E (Furniture, Fixtures & Equipment)
• OS&E (Operating Supplies & Equipment)
• MEP systems

• Manage RFP/RFQ processes and oversee supplier selection in coordination with project managers and technical teams.

3. Cost Control & Budget Management

• Set and track Capex budgets by project and region.
• Deliver savings through value engineering, supplier consolidation, and strategic negotiations.
• Ensure accurate forecasting and reporting of procurement-related costs.

4. Supplier & Vendor Management

• Build and manage a preferred supplier base to support regional and global project needs.
• Monitor vendor KPIs: quality, cost, compliance, and on-time delivery.
• Foster strong partnerships with key vendors and contractors while managing procurement risk.

5. Project Coordination & Timeline Management

• Align procurement schedules with construction and renovation project timelines.
• Ensure all materials and services are delivered in accordance with key project milestones and opening dates.
• Proactively identify and resolve delays or bottlenecks caused by procurement.

6. Governance, Risk, and Compliance

• Ensure all procurement activities comply with internal policies, legal standards, and ethical practices.
• Incorporate ESG and sustainability criteria into Capex sourcing strategies.
• Conduct supplier due diligence, risk assessments, and audits.

7. Team Leadership & Stakeholder Communication

• Lead and develop a high-performing procurement team across multiple geographies or business units.
• Act as the key point of contact for internal stakeholders including finance, operations, and ownership groups.
• Provide executive reporting on procurement performance, risks, and opportunities.

Capex Categories Handled

• New Projects
• Renovation Projects

Preferred candidate profile