Role Purpose
The Capex Procurement Manager is responsible for planning and executing strategic procurement activities for mechanical equipment and systems. This includes vendor evaluation, technical-commercial analysis, project coordination, and ensuring timely delivery aligned with project schedules and budget.
Key points are:
- Mechanical Equipment Procurement
- Vendor Development & Management
- Capex Budget Control
- Technical-Commercial Evaluation
- Purchase Order & Contract Management
- Project Coordination
- Compliance & Audit Support
Tasks And Responsibilities Development Phase
- Define and select strategies such as Project Execution, Contracting/Sub-contracting Strategy, and Materials Management Strategies
- Drive development and endorsement of formal Materials Management deliverables
- Compile project equipment list and major subcontract list, with associated commercial strategies, aligned bidder(s) lists, target schedules for bid and award, and key evaluation criteria
- Finalize Long Lead Equipment (LLE) list and procurement schedule, incorporating considerations such as lead time, construction sequence or early vendor data needs
- Drive alignment discussions with project, operations to define spare parts procurement strategy and roles and responsibilities
- Develop early Project logistics and field materials management strategies, including:
- Early considerations for critical or heavy haul equipment packages
- Regulatory requirements for customs clearance, import licensing, etc.
- Early Project Materials Management strategy, including scope and resourcing strategy
- Participate in formal project planning engagements, including Stage 2 alignment discussion and Independent Project Review, as applicable, representing equipment procurement and subcontracting
- Facilitate and/or provide input to bid/contract development (Coordination Procedures, Pre-Selects, Project Source List, evaluation criteria). Support evaluation of procurement and subcontracting content within contractor proposals, including assessment of Procurement capabilities and resource / organizational plan
- Being accountable for integrating Contract Management frameworks to help ensure cost leadership, compliance and best in class supplier performance.
Tasks And Responsibilities – Execution Phase
- Oversee subcontracting activities like bid list development, bidder qualification and contract award thru closeout, as applicable
- As a part of formal Materials Management Stage 3 Deliverable, update Project Materials Management Plan as applicable. Liaise with Project Materials Management Coordinator as applicable
- Finalize project equipment list and major subcontract list - including associated commercial strategies, aligned bidder(s) lists, schedules for bid and award, and key evaluation criteria
- Facilitate award of Long Lead Equipment LLE packages and novation / assignment as applicable
- Ensure Project team is ready for execution of full equipment list once the project is funded; key oversight areas are listed below:
- Final review of procurement, expediting, logistics and field Materials Management plans and procedures
- Assurance of alignment with endorsed schedule for equipment packages
- Final review of Request for Quotation (RFQ) documents and terms and conditions
- Assurance of supplier qualification efforts to finalize package bid lists, as applicable
- Ensuring procurement, logistics and field Materials Management resources are effectively staffed for execution
- Oversee execution of procurement activities for full slate of equipment list, from package preparation to bidding, evaluation, award, expediting, logistics execution and delivery to the site
- For Reimbursable Contracts (RC), monitor commercial competitiveness of negotiations with suppliers and adherence to delivery schedule, including participation in bid clarification meetings, negotiations and progress updates with suppliers
- Escalate supplier performance issues to category management and project team with potential significant impact to project execution
- Leverage relationships with supplier community and category management to escalate and mitigate order execution issues in a timely and effective manner
Ensure Capex budget control. Coordinate with Finance. Ensure audit compliance.
- Develop vendor base. Periodic evaluations. Coordinate with Q.A/Q.C and project teams.
- Maintain procurement dashboards. Report procurement metrics to Corporate SCM Head.
