Business Compliance and Registration Specialist USA

Job Title:

Location:

Reporting to:

Job Overview:

Key Responsibilities:

• Assist clients with business entity formations, including LLCs, corporations, partnerships, and sole proprietorships.
• Manage federal business registrations, including obtaining Employer Identification Numbers (EIN), IRS filings, and compliance.
• Conduct state-specific registrations, including sales tax, withholding tax, unemployment insurance, workers compensation, and other state-required filings.
• Set up and manage payroll registrations and compliance for US-based companies across multiple states.
• Maintain accurate documentation and records of registrations, renewals, and compliance activities.
• Provide advisory and consulting services regarding compliance requirements, regulatory changes, and best practices for business compliance in the US.
• Ensure timely completion and filing of annual reports, franchise taxes, and other recurring compliance obligations.
• Liaise with state and federal regulatory authorities to ensure accurate and timely compliance.
• Offer ongoing client support to manage periodic compliance reviews, audits, and updates.
• Stay updated on federal, state, and local compliance regulations, providing proactive recommendations to clients.

Qualifications & Experience:

• Bachelors degree in Business Administration, Finance, Accounting, Legal Studies, or related field.
• Minimum of 3-5 years of experience managing US federal, state, and local compliance and business registrations.
• Prior experience in a similar role within accounting, consulting, or business advisory firms preferred.
• Proficient knowledge of IRS regulations, state registration procedures, and payroll compliance.
• Experience using compliance management and payroll systems preferred.

Key Skills:

• Excellent organizational skills, attention to detail, and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple client portfolios and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Client-focused approach with strong relationship management capabilities.
• Proficiency with regulatory portals, software, and compliance tools.

Working Conditions:

• Flexible remote/hybrid working arrangements aligned with US business hours.
• Occasional requirement to liaise directly with US-based regulatory agencies.